Office Assistant

About the Role

As an Office Assistant, you will support the smooth running of daily office organization and administrative activities. This is a full-time, on-site position located in the Pune Division.

Key Responsibilities

• Handling incoming phone calls.
• Welcoming visitors.
• Managing mail.
• Maintaining files and databases.
• Preparing documents and correspondence.
• Coordinating meetings.
• Assisting with appointment scheduling.
• Ensuring the proper use and availability of office equipment and supplies.
• Collaborating closely with various teams to ensure efficient processes and a professional organizational presence.

Requirements & Tech Stack

• Telephone and Reception Skills: Professional phone etiquette and conversation management, polite interaction with callers and visitors, service-oriented demeanor.
• Administrative Support: Experience in administrative assistance, appointment and calendar management, document management, support for meetings, and office organization.
• Communication: Very good verbal and written communication skills in English.
• Office Equipment and Technology: Familiarity with common office equipment (printers, scanners, telephone systems) and proficiency in standard office software (e.g., MS Office).
• Commercial and Organizational Skills: Careful data entry and filing, basic knowledge of commercial processes, structured work approach, and strong attention to detail.

Qualifications

• Completed school education.
• Ideally, a commercial or office-related qualification.
• Professional experience in a comparable role is advantageous.
• High service orientation.
• Reliability, discretion, and teamwork skills.