Personal Assistant

About the Role

Seeking a proactive, organized, and discreet Personal Assistant to support the CEO across four companies. The role covers daily scheduling, communication, task tracking, reporting, travel and event coordination, and personal administrative support.

Key Responsibilities

• Daily Scheduling & Calendar Management

• Manage and block the CEO's daily calendar across all four companies.

• Confirm and remind the CEO of upcoming meetings, calls, events, and shoots.

• Prioritize and color-code meetings by company (e.g., Reliserv: blue, Digitalzaa: pink, Fairytales Casa: black).

• Reschedule or cancel meetings when required.

• Prepare the CEO's daily agenda by 9:00 AM.

• Communication & Coordination

• Act as the first point of contact for internal and external communication.

• Draft and send emails, WhatsApp messages, and follow-ups on the CEO's behalf.

• Filter calls and messages, forwarding only important ones to the CEO.

• Send meeting reminders to teams and clients.

• Maintain a polite, professional tone in all CEO communications.

• Task Tracking & Dashboard Updates

• Ensure Reva dashboards are updated daily for all businesses.

• Follow up with department heads on task status and KPIs.

• Prepare an end-of-day CEO briefing with key updates.

• Track the CEO's to-dos, pending approvals, and critical escalations.

• Documentation & Reporting

• Collect daily reports from Sales, Marketing, Finance, Operations, and HR.

• Summarize reports into one concise document or deck for CEO review.

• Maintain soft copies of Minutes of Meeting (MoMs), contracts, quotations, and related records.

• Ensure documents requiring the CEO's signature are queued properly.

• Travel, Events & Lifestyle Support

• Plan and book travel for business trips, conferences, and personal events.

• Coordinate with vendors and event teams for CEO appearances.

• Handle boutique visits, shoots, PR events, and award functions.

• Maintain the CEO's wardrobe, shoot calendar, and PR gifting schedule (if required).

• CEO Support & Personal Efficiency

• Remind the CEO of key personal appointments (family, medical, errands).

• Handle small personal admin work such as courier, printing, scheduling, and vendor payments.

• Maintain a daily note of CEO wins, highlights, and priority focus.

• Ensure a smooth transition between the CEO's multiple company roles each day.

• Proactive Execution

• Identify tasks the CEO can delegate.

• Suggest processes that can be automated or optimized.

• Create structured reminders so nothing slips through the cracks.

• Prepare short briefs before each meeting so the CEO enters informed.

Requirements & Tech Stack

• Bachelors degree in Business Administration, Commerce, Communications, or a related field.
• Excellent written and verbal communication in English.
• Hindi proficiency preferred.
• Strong calendar management, time management, and prioritization skills.
• Proficiency in Google Workspace and/or Microsoft Office (Calendar, Gmail/Outlook, Docs, Sheets, Slides/PowerPoint).
• Experience with dashboards, task management, or project tracking tools.
• Skilled in report summarization and preparing concise presentations.
• Experience in travel planning, event coordination, and vendor management.
• High level of confidentiality, discretion, and professionalism.
• Ability to multitask across multiple businesses and shifting priorities.
• Experience supporting a CEO or founder preferred.