Administrative Support

About the Role

James T. Shott & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Administrative Support role to join the Costa Mesa Claim Litigation office. This is an excellent entry-level opportunity in a legal environment, offering diversity of work and the opportunity for career development.

The position is classified as a hybrid role, requiring hours both in the office and virtually. Work arrangements may change based on business needs.

• Hours: Monday-Friday 8:30 am - 4:45 pm
• Location: 611 Anton Boulevard Suite 900, Costa Mesa, CA 92626

Key Responsibilities

• Provide administrative support and assistance to Law Department colleagues, including rotation reception duties.
• Reception area/phone responsibilities.
• Processing mail.
• New file intake.
• Ordering/downloading records.
• Other tasks as assigned.

Requirements & Tech Stack

• Strong organizational skills, including prioritizing, decision-making, multitasking, time management, and proactivity.
• Strong written and oral communication skills, with attention to detail and accuracy of data entry.
• Accurate typing skills.
• Working knowledge of Microsoft Office Suite.
• Working knowledge of a Case Management system.
• Working knowledge of a Document Storage system.

Qualifications

• Previous office environment experience is preferred.
• Strong customer service background is preferred.

Additional Details

• Applicants are required to be eligible to lawfully work in the U.S. immediately. State Farm will not sponsor applicants for U.S. work opportunities.
• The work arrangement is based on a standard 38:45-hour work week.