Assistant Event Coordinator

About the Role

The Assistant Event Coordinator is a full-time, on-site role based in Pune City, supporting the planning and execution of the MAHA RENEWABLE ENERGY EXPO.

Key Responsibilities

• Assist with event logistics.
• Coordinate with exhibitors and vendors.
• Help manage schedules, floor plans, and registration processes.
• Support communication with visitors and partners.
• Respond to inquiries.
• Provide on-site guidance and customer service during the event.
• Maintain event documentation.
• Track deadlines.
• Assist with promotional activities.
• Collaborate with the core event team to ensure smooth operations.
• Handle basic administrative tasks.
• Prepare reports.
• Contribute to a positive experience for all participants.

Requirements & Tech Stack

• Proficiency in basic office software (e.g., email, spreadsheets, presentation tools).
• Experience with event or CRM tools is an advantage.

Qualifications

• Event-focused skills: Event Planning and Event Management.
• Interpersonal skills: Communication and Customer Service.
• Business-oriented skills: Sales (to assist with exhibitor acquisition, sponsorships, or lead follow-up).
• Strong organizational skills.
• Attention to detail.
• Ability to manage multiple tasks and deadlines.
• Comfort working on-site during pre-event setup, event days, and post-event activities.
• Prior experience in event coordination, exhibitions, or related fields is preferred but not mandatory.
• Diploma or degree in Event Management, Marketing, Business, or a related discipline is beneficial.