Purchasing Executive

About the Role

We are looking for an Admin Cum Purchase Executive to manage day-to-day office administration, purchase activities, vendor coordination, material procurement, and documentation for civil construction operations.

Key Responsibilities

• Purchase & Procurement
• Handle day-to-day purchase requirements for construction projects and office operations.
• Source and identify reliable suppliers and vendors for construction materials.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, delivery schedules, and other commercial terms.
• Prepare Purchase Orders (PO) and coordinate with vendors for timely delivery.
• Follow up on material orders and ensure materials are delivered as required.
• Coordinate with project/site teams regarding material requirements.
• Maintain purchase records, quotation comparisons, PO records, invoices, and delivery documents.
• Verify vendor bills and coordinate with accounts for payment processing.
• Develop and maintain a database of approved suppliers and vendors.
• Monitor material rates and identify cost-saving opportunities.
• Administration
• Manage day-to-day office administration and facilities.
• Maintain office supplies, stationery, housekeeping, and maintenance requirements.
• Coordinate with service providers, contractors, and maintenance vendors.
• Maintain administrative records and documentation.
• Support HR and management in routine administrative activities.
• Coordinate internal communication between office, project sites, vendors, and management.
• Maintain proper filing of purchase and administrative documents.

Requirements & Tech Stack

• MS Excel, Word, Email, and documentation.

Qualifications

• Good knowledge of purchase and procurement procedures.
• Good vendor identification and negotiation skills.
• Good communication and follow-up skills.
• Strong coordination and organizational skills.
• Ability to maintain purchase records and prepare comparison statements.
• Ability to work independently and handle multiple requirements simultaneously.
• Experience in civil construction or infrastructure industry preferred.
• Knowledge of construction materials and suppliers will be an advantage.
• Candidates with experience in construction material procurement will be preferred.
• Should be willing to coordinate with project sites and vendors whenever required.
• Candidates residing in or around Vadapalani, Chennai will be preferred.