Executive Assistant

ABT Logistics is a growing logistics and supply chain organization.

About the Role

The Executive Assistant is a full-time, on-site role based in Coimbatore. This role provides high-level administrative and executive support.

Key Responsibilities

• Managing calendars and scheduling meetings.
• Coordinating travel.
• Preparing expense reports for the COO.
• Handling correspondence.
• Preparing presentations and documents.
• Organizing files.
• Ensuring the executive’s priorities and deadlines are met.
• Coordinating internal and external meetings.
• Supporting follow-ups on key initiatives.
• Maintaining confidentiality of sensitive information.
• Liaising with cross-functional teams.
• Assisting with office administration tasks as needed.
• Contributing to a smooth, organized executive office.

Requirements & Tech Stack

• Good knowledge in data analytics, AI predictive analysis, use of Power BI, Microsoft Excel, Word.

Qualifications

• Fresher with any UG or PG degree with excellent IT skills and cross coordination with all Departments from COO office.
• Strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Experience preparing and tracking Expense Reports, and handling basic financial or administrative documentation.
• Excellent Communication skills for interacting with executives, internal teams, and external stakeholders.
• Proven Administrative Assistance capabilities, including organization, documentation, and task prioritization.
• Proficiency with productivity tools (e.g., MS Office or Google Workspace) and comfort working with digital records and scheduling systems.
• High level of discretion, professionalism, and ability to manage confidential information.
• Strong time management, attention to detail, and ability to work independently in a fast-paced environment.
• Bachelor’s degree in Business Administration, Management, or a related field, or equivalent relevant experience.
• Prior experience supporting senior leaders or executives in logistics, supply chain, or related industries is an advantage.