SWAN Adoption Coordinator

About the Role

The SWAN Adoption Coordinator will be responsible for coordinating the Statewide Adoption Network (SWAN) program and Post-Permanency Services (PPS). This role includes providing case management support both before and after placement, as well as offering assistance to the adoption program unit as needed.

Key Responsibilities

• Coordinate the SWAN and Post Permanency Services programs to ensure services for families and children meet all program requirements.
• Coordinate the completion of child preparation services as referred.
• Update and maintain accurate records for each assigned client.
• Complete all required SWAN benchmark reporting.
• Ensure all documentation and benchmark reports related to post-adopt programs comply with county and state contracts.
• Coordinate the completion of child profiles as referred.
• Coordinate the completion of family profiles as referred.
• Coordinate the completion of finalization services as referred.
• Manage an assigned SWAN and Post Permanency Services adoption caseload.
• Assist the adoption program unit in building and expanding the SWAN program, ensuring department functions are carried out effectively and Gladney is appropriately represented.
• Attend adoption-related educational events to obtain required continuing education credits.
• Represent the agency at public affairs events, adoption committees, and intra-agency activities as required.
• Provide statistics and reports on SWAN activities as needed.
• Represent Gladney Adoption Associates at SWAN meetings.
• Provide backup support to other Social Work positions as needed.
• Perform other duties and special projects assigned to support organizational objectives and enhance operational efficiency.

Requirements & Tech Stack

• Bachelor’s degree in Social Work or a closely related field is required.
• Minimum of six months of direct experience providing SWAN adoption and family services.
• Proven experience delivering public presentations and representing an organization in professional settings.
• Excellent written communication skills, with the ability to prepare clear reports, case notes, and documentation.
• Strong verbal communication skills, including the ability to communicate effectively with families, stakeholders, and partner agencies.
• Demonstrated problem-solving abilities with sound judgment and decision-making skills.
• Skilled in facilitating meetings and services involving families and children.
• Comfortable with public speaking and presenting information to diverse audiences.
• Strong assessment and analytical skills to evaluate client needs and program requirements.
• Highly organized, with strong planning and time management skills to manage multiple cases and tasks simultaneously.
• Proficient in basic computer applications, including word processing, email, and database management.
• Ability to work independently as well as collaboratively within a team environment.

Preferred Qualifications

• Master’s degree in Social Work (MSW) or a closely related field.
• State social work licensure (preferred or required depending on caseload and program needs).

Working Conditions

• Primarily remote work with flexibility to manage tasks from home.
• Requires regular travel to community locations such as client homes, schools, healthcare facilities, and partner agencies.
• Availability for occasional evening or weekend hours for events or outreach.
• Fast-paced, deadline-driven environment requiring excellent time management and multitasking.
• Frequent interaction with diverse populations.
• Ability to work both independently in a remote setting and collaboratively with teams and partners.
• Regular, punctual attendance is essential.