Program Coordinator

About the Role

This is GOTR Miami's first paid staff position, offering an opportunity to help build a growing program from the ground up. The Program Coordinator is the main contact for volunteer coaches and Site Liaisons, responsible for ensuring each season is organized and high-quality, covering site recruitment, coach training, program delivery, and site evaluations. This role also contributes to the production of celebratory 5Ks.

Key Responsibilities

• Site Cultivation and Program Growth:
• Market GOTR to new school sites and maintain a prospect list.
• Coordinate program sites and work with Site Liaisons to maximize girl registration.
• Visit and check in with GOTR sites each season, assisting in realizing strategic plan program goals.
• Coaches and Training:
• Serve as the main point of contact for coaches and sites, ensuring teams are staffed with qualified volunteer coaches.
• Manage coach applications, training registrations, and GOTR online and in-person coach training.
• Send regular coach communications, hold coach meetings each season, uphold coaching policies, and arrange substitutes.
• Curriculum and Supplies:
• Manage inventory and distribution of curriculum materials, coach bags, manuals, and GOTR HQ supplies.
• Data, Budget, and Administration:
• Serve as the lead staff administrator of Pinwheel, managing program and coach registrations.
• Track rosters, girls served, and program revenue; submit required reports to GOTR HQ.
• Maintain coach files, site evaluations, incident reports, and the program pages of the website.
• Work with the Executive Director to build and adhere to the program budget.
• 5K Events:
• Serve as the 5K Committee Lead, managing Sparkle Runner registration, communications, and check-in materials.
• Recruit event volunteers, prepare site signs and participant emergency information, and assist with setup and breakdown at 5K events.
• Work with the Executive Director to launch the inaugural spring community 5K, including venue, permits, sponsors, and volunteers.
• Community and Organization:
• Collaborate with the Social Media coordinator, sharing branded content.
• Support program interns and volunteers in building awareness through fundraising events.
• Complete GOTR trainings and attend board meetings and retreats as needed.
• Perform other duties as assigned by the Executive Director.

Requirements & Tech Stack

• Required:
• Bachelor's degree or at least one year of equivalent work experience.
• Passion for the Girls on the Run mission and ability to present the program confidently.
• Experience coordinating volunteers and producing events.
• Experience managing social media.
• Strong organization and project management skills; ability to juggle multiple projects, prioritize, work independently, and remain composed under pressure.
• Effective communication with school staff, volunteers, parents, girls, community leaders, and funders; ability to recruit, train, and motivate volunteers.
• Comfort working within a budget and managing costs.
• Strong computer skills, including registration databases, Google Workspace, and Microsoft Office (especially Sheets/Excel).
• Strong written and spoken English.
• A personal vehicle for regular travel to sites across Miami-Dade County.
• Preferred:
• 5K or race planning experience.
• Bilingual English/Spanish (speaking and writing).

Schedule, Pay, and Logistics

• Schedule: Part-time, non-exempt hourly position, approximately 20 hours per week. Hours are flexible with the program calendar, busiest at the start of the school year, during fall and spring seasons, and around each 5K. Daytime, evening, and occasional weekend hours are required.
• Pay: $20-25 per hour.
• Location: Miami-Dade County, Florida (hybrid: remote work plus regular travel to program sites).
• Event Days: Require hands-on setup, breakdown, and logistics.
• Contingencies: Employment is contingent on a criminal background screening, a valid Florida driver's license, and a good driving record.