Executive Associate, Operations & Finance

About the Role

We are a finance consulting firm in Bengaluru, operated and run by the director. We are seeking an Executive Associate to work directly with the Director. This role offers hands-on exposure to accounting and finance operations, and involves supporting the director's personal tasks to enable focus on core revenue-generating activities.

Key Responsibilities

• Venture Bookkeeping, Budgeting and Audit Support
• Maintain books of accounts for each venture: record transactions, file invoices and vouchers, and reconcile bank accounts monthly.
• Organize supporting documents for traceability.
• Support internal and statutory auditors by preparing schedules, reconciliations, and addressing queries.
• Coordinate with the CA on bookkeeping, tax, and compliance filings.
• Build budgets for new ventures, covering setup costs, operating costs, hiring, and a 12–24 month cash runway.
• Research costs and gather quotes from vendors, landlords, and service providers.
• Maintain scenario models and track actual spend against budget.
• Maintain a project plan per venture and send weekly status updates.
• Investment Administration and Tracking
• Maintain a consolidated tracker of investments (equities, mutual funds, FDs, bonds, insurance, real estate).
• Monitor maturities, SIPs, dividends, and renewals, and send timely reminders.
• Execute transactions on written instruction through approved platforms and advisors.
• Coordinate with wealth managers, brokers, RMs, and the CA; collect statements and capital-gains reports.
• Keep KYC, nominations, and account documentation up to date.
• Prepare monthly or quarterly portfolio snapshots.
• Personal Travel Planning
• Plan end-to-end travel: flights, hotels, transfers, itineraries, and bookings.
• Handle visas, passports, forex, travel insurance, and documentation.
• Research and present options with costs, and manage changes, cancellations, and refunds.
• Personal Expense Management
• Track personal and household expenses and recurring payments.
• Pay bills, EMIs, premiums, and subscriptions on time.
• Reconcile bank and credit card statements monthly.
• Vendor and Bank Liaison
• Act as the point of contact for vendors and service providers; compare quotes and negotiate terms.
• Liaise with banks and RMs for account servicing, FDs, loans, cards, and documentation.
• Follow up on requests and service issues until closed.
• Executive Support
• Manage the Director's calendar, reminders, and important dates.
• Handle errands and administration, draft emails and letters, and keep files organized.

Requirements & Tech Stack

• Excel or Google Sheets skills
• Basic understanding of banking, mutual funds, FDs, and insurance
• Trustworthy and discreet with confidential information
• Organised, proactive, and detail-oriented
• Good communication skills
• Keen to learn

Qualifications

• Graduate in commerce, finance, or business administration (B.Com, BBA or equivalent)
• Fresher, or up to 1 year of experience in operations, administration, or accounts (internships count)

Good to Have

• Familiarity with Tally, Zoho Books, or similar accounting tools
• Hands-on experience using AI tools for drafting, research, summarising documents, and building spreadsheets

What We Offer

• CTC: up to 5 LPA, depending on experience
• Direct exposure to a Director's work across finance, operations, and new ventures
• A steep learning curve in bookkeeping, audits, budgeting, and investment operations
• Location: Bengaluru (hybrid)
• Employment type: Full-time