Accounting Operations Specialist

About the Role

Olathe Fleet Solutions is seeking an Accounting Operations Specialist to be a key contact for vendors and support Accounts Payable and Accounts Receivable activities. This role involves managing vendor invoices, customer billing, account reconciliations, and daily accounting functions.

Key Responsibilities

• Serve as the primary point of contact for vendor billing inquiries and account maintenance.
• Process Accounts Payable invoices and ensure timely, accurate vendor payments.
• Generate and distribute customer invoices, supporting Accounts Receivable activities.
• Review, adjust, and reconcile billing records for accuracy.
• Maintain customer, vendor, and financial records.
• Research and resolve billing discrepancies and payment issues.
• Assist with bank and credit card reconciliations.
• Prepare and enter journal entries as needed.
• Maintain accurate financial information within QuickBooks and Salesforce.
• Support daily accounting and administrative operations.

Requirements & Tech Stack

• Previous experience in Accounts Payable, Accounts Receivable, accounting, bookkeeping, or billing.
• Hands-on QuickBooks experience is required.
• Experience processing vendor invoices and customer billing.
• Working knowledge of account reconciliations and general accounting principles.
• Ability to identify discrepancies, research issues, and implement solutions.
• Experience working directly with vendors and customers regarding billing matters.
• Salesforce experience is preferred but not required.

Qualifications

• Strong attention to detail, organizational skills, and accuracy.
• Excellent communication and problem-solving skills.
• Ability to work independently while collaborating effectively with a team.
• This is not an entry-level accounting position.