Procurement Trainee

About the Role

The Procurement Trainee will support the procurement team in managing day-to-day purchasing activities. This is a full-time, on-site role based in Bengaluru.

Key Responsibilities

• Assist the Purchase Manager with daily procurement activities and follow through on assigned tasks.
• Review incoming material requisitions for completeness and flag missing details.
• Prepare reports, summaries, and status updates.
• Coordinate with site, stores, quantity surveying, and accounts teams on open requests.
• Prepare and maintain requisitions, purchase orders, quotations, delivery challans, and invoices.
• Keep physical and digital procurement files organized, complete, and easy to retrieve.
• Enter data accurately in Excel and the company's procurement system.
• Maintain procurement records for internal review and audit.
• Draft POs for the Purchase Manager's review and approval.
• Maintain a PO tracker showing status, delivery dates, and pending quantities.
• Follow up with vendors on order confirmation, dispatch, and delivery timelines.
• Escalate delays, shortages, and quantity or quality mismatches.
• Match POs, delivery records, and invoices before passing them to accounts.
• Send enquiries and collect quotations from vendors.
• Prepare parallel quotation comparison statements covering price, taxes, freight, delivery time, and payment terms.
• Highlight differences in specifications, brands, and commercial terms for decision-making.
• Maintain price records to help benchmark future purchases.
• Help identify new vendors and collect their registration documents.
• Maintain an up-to-date vendor database with contacts, categories, GST details, and payment terms.
• Act as a day-to-day point of contact for vendor queries.
• Record vendor delivery and quality issues to support periodic evaluation.

Requirements & Tech Stack

• Working knowledge of Excel, including formulas, sorting, filtering, lookups, and pivot tables.
• Practical use of AI tools such as ChatGPT, Claude, or Gemini for drafting, summarising, and comparing information, with the habit of checking the output.
• ERP or procurement software familiarity is an advantage.

Qualifications

• 6 months to 1 year of work experience, ideally in procurement, purchase, or a related support role.
• Strong attention to detail and accuracy with numbers and documents.
• Clear written and spoken communication in English.
• Ability to manage several follow-ups and meet deadlines.
• Skills in Procurement and Purchase Orders.
• Skills in Supplier Evaluation and Contract Negotiation.
• Strong Analytical Skills.
• Basic understanding of construction or real estate industry procurement practices is beneficial.
• Good communication and interpersonal skills.
• Proficiency in MS Office (especially Excel).
• Relevant academic background in Supply Chain Management, Commerce, Business Administration, Engineering, or a related field is preferred.
• Ability to learn quickly, follow processes, and work with attention to detail in a fast-paced environment.
• Preferred: Engineering degree or diploma, particularly in civil or mechanical engineering.
• Preferred: Exposure to real estate, construction, or building materials.
• Preferred: Basic understanding of POs, GST invoices, and the procure-to-pay process.
• Preferred: Working knowledge of Kannada or Hindi.