Event logistic cordinator

About the Role

The Event Logistics Coordinator is a full-time, on-site role based in Gurugram, responsible for managing the end-to-end logistics for events and travel-related programs.

Key Responsibilities

• Coordinating transportation and accommodation arrangements.
• Managing event materials and inventory.
• Ensuring timely delivery and setup at event locations.
• Communicating with vendors, clients, and internal teams to confirm bookings, schedules, and requirements.
• Addressing on-site issues and last-minute changes.
• Monitoring budgets and timelines.
• Maintaining accurate records and reports.
• Supporting post-event reviews to improve future operations.

Requirements & Tech Stack

• Analytical Skills to interpret data, optimize logistics, and solve operational issues efficiently.
• Communication skills to coordinate with clients, vendors, and internal teams clearly and professionally.
• Customer Service skills to handle inquiries, resolve concerns, and ensure a positive event experience.
• Inventory Management skills to track materials, equipment, and supplies.
• Foundational Supply Chain Management skills to manage vendors, deliveries, and event-related logistics.
• Strong organizational skills, attention to detail.
• Ability to manage multiple events or tasks simultaneously.
• Proficiency with MS Office or similar tools for scheduling, reporting, and documentation.
• Ability to work on-site in Gurugram.
• Ability to adapt to flexible schedules, including occasional evenings and weekends.

Qualifications

• Relevant experience in event coordination, travel operations, or hospitality management is highly beneficial.
• Formal education in hospitality, travel management, business, or a related field is preferred but not mandatory for candidates with relevant experience.
• Experience with event or travel management software is a plus.