Event Coordinator

About VSEEN

VSEEN is a full-service marketing production company specializing in print production, creative services, luxury gifting, and events. Based in New York City, they partner with leading brands to deliver end-to-end marketing solutions, from creative concept and production to execution.

About the Role

VSEEN is looking for a highly organized, detail-oriented, and proactive Event Coordinator to join their NYC team. This role involves working with high-profile clients and brands on a variety of projects, including brand activations, pop-ups, corporate events, experiential marketing campaigns, and field events. The ideal candidate thrives in a fast-paced, creative environment, communicates professionally with clients, and takes ownership of projects from concept through execution, with guidance and support.

Key Responsibilities

• Manage events from initial client briefs, proposals, and budgeting through production, execution, and post-event follow-up.
• Serve as a primary point of contact for clients, managing communication, expectations, approvals, and follow-ups throughout the event process.
• Develop and coordinate proposals, presentations, budgets, and project timelines.
• Source and negotiate with vendors, coordinate staffing, and oversee event logistics.
• Collaborate with internal creative, production, print, and sales teams to manage deliverables, approvals, and deadlines.
• Manage multiple projects simultaneously, ensuring timelines, budgets, and client expectations are met.
• Oversee on-site event execution, troubleshooting, and logistics.

Qualifications

• Exceptional organizational skills and attention to detail are a must.
• Excellent written and verbal communication skills with a polished, professional, client-facing approach.
• Strong project management, multitasking, and prioritization abilities.
• Proactive, resourceful, and solutions-oriented, with the ability to adapt and remain composed under pressure.
• Strong sense of ownership, accountability, and initiative, with the ability to work independently and know when to seek guidance.
• Ability to collaborate effectively across multiple teams in a fast-paced environment.
• Previous experience in events, production, or project management is preferred, but recent graduates are welcome to apply.
• Flexibility to support events outside regular business hours when needed.

Bonus

• Familiarity with Canva (presentations), Excel/Google Sheets, and project management tools such as ClickUp, or the ability to quickly learn new platforms.