Grants Associate

About the Role

The Grants Associate plays a key role in ensuring that funding reaches impactful projects, individuals, and organizations efficiently and responsibly. This role supports the end-to-end grantmaking process, from application processing and due diligence to compliance monitoring and reporting. The Grants Associate will work closely with grant evaluators and recipients to maintain accurate records, resolve issues, and deliver a smooth experience for all stakeholders. This position also contributes to improving grant administration systems and processes as the organization expands its funding activities.

Key Responsibilities

• Process and administer grants through a grants management system, ensuring applications and funding rounds progress efficiently and accurately.
• Serve as a primary point of contact for grant recipients, responding to inquiries, resolving administrative issues, and providing a positive and supportive experience.
• Conduct due diligence on grant recipients to verify compliance with applicable laws, regulatory requirements, and internal grantmaking policies.
• Review grantee reports to ensure they meet relevant legal, reporting, and organizational requirements.
• Maintain complete, accurate, and up-to-date grant records, ensuring data integrity and reliable documentation.
• Coordinate monitoring and reporting activities to track grant progress, assess outcomes, and support informed decision-making.
• Collaborate with grant evaluators and other internal stakeholders to streamline workflows, strengthen administrative processes, and improve the overall effectiveness of grantmaking operations.
• Identify opportunities to refine and scale systems and procedures as grantmaking activities grow.

Requirements & Tech Stack

• Strong attention to detail with the ability to manage complex processes accurately.
• Excellent organizational and time-management skills, including the ability to track multiple grants, prioritize deadlines, and maintain efficient turnaround times.
• Clear, professional, and friendly communication skills with a customer-service-oriented approach.
• A proactive and dependable attitude, with a willingness to learn new systems and follow established procedures.
• Strong problem-solving skills.
• Genuine interest in mission-driven work.
• Willingness to commit to the role for at least two years.
• Ability to work effectively in a fully remote environment, preferably with availability overlapping US Pacific Time and Central European Time.
• Willingness to travel approximately two to three times per year, including internationally for team retreats.
• Previous experience in operations, administration, or related roles is helpful but not essential.
• Experience with grant administration and familiarity with Salesforce or similar grant management systems are advantageous but not required.

Qualifications

• Entry-level candidates who demonstrate strong organizational skills, attention to detail, and a capacity to learn quickly are encouraged to apply.