Office Coordinator I

About the Role

The Office Coordinator I supports the Plant Manager and Production Supervisor by performing a variety of administrative duties.

Key Responsibilities

• Perform Human Resources functions including:
• Verifying weekly timecards and entering into ERP system
• Checking weekly payroll register for correctness
• Coordinating with corporate payroll and HR
• Processing new hire paperwork, benefits, and payroll
• Fielding basic HR questions
• Printing and updating HarbisonWalker Business Systems (HBS) documents
• Process accounts payable invoices.
• Prepare invoices for subcontractor payments and maintaining records.
• Generate and enter sales orders into ERP system.
• Enter and receive all purchase orders.
• Ensure proper level of supplies are kept on hand at the plant.
• Process accounts receivable, including leases, rentals, and raw materials.
• Count and monitor all non-inventoried items and place purchase orders.
• Entering and updating shipping information.
• Closing out shipments.
• Scanning pallets for shipments (Oracle, TRAX, WMS).
• Purchasing and ensuring proper level of supplies are kept on hand at the plant.
• Maintaining office supplies.
• Compiling and distributing monthly reports.

Requirements & Tech Stack

• High school diploma or GED certificate.
• Zero (0) – two (2) years of hands-on administrative support experience in a manufacturing office environment.
• Computer operation skills, including proficiency in Microsoft Office Suite.
• Strong interpersonal and communications skills.
• Ability to work effectively in a team and individual environment.
• Analytical skills and the ability to assemble data.
• Time management and organization skills with accurate and precise attention to detail.

Physical and Environmental Requirements:

• Physical Activity: Primarily uses hands/fingers for handling/feeling, reaching. Significant time spent sitting, talking, and hearing. Minimal time standing or walking.
• Lifting: Requires lifting up to 25 pounds less than 1/3 of time.
• Vision: Requires accurate close and distance vision and the ability to focus.
• Environment: Primarily an office setting with very limited exposure.
• Noise: Exposure to moderate noise.