Executive Assistant

J P Associates

About the Role

J P Associates is a facility management company founded in 1993, with offices in Ahmedabad, Mumbai and Pune. We provide housekeeping, security, technical and transport services to corporate, industrial and healthcare clients. The Founder/Director also runs businesses in technology and food. This role is to support the Founder/Director day to day, managing their schedule, meetings, follow-ups, correspondence, and paperwork across their hospitality, technology, and food businesses.

Key Responsibilities

• Calendar and Schedule Management: Plan the week, set up meetings, send reminders, and ensure the day runs on time.
• Follow-ups: Track tasks assigned to the team and follow up until completion.
• Meeting Support: Prepare agendas, take notes, and share action points.
• Communication: Draft emails, letters, and messages, and keep the Founder/Director informed of critical items.
• Record Keeping: Organize documents, contacts, and files for easy retrieval.
• Confidentiality: Handle sensitive business information with discretion.

Requirements & Tech Stack

• Proficient in email, calendars, and Excel or Google Sheets.
• Good written and spoken English.
• Comfortable in Gujarati and Hindi.

Qualifications

• Graduate in any stream.
• Organised, punctual, and good at following up.
• Able to join within 30 days.

Good to Have

• Experience as an executive assistant, secretary, or office coordinator.
• Experience supporting a founder, director, or senior leader.
• Familiarity with Google Workspace or Outlook.

What we offer

• Salary: Rs 20,000 to 40,000 per month based on experience.
• Benefits: PF, ESI, and statutory leave.
• Working Hours: Monday to Saturday, 10 am to 7 pm.
• Location: Ahmedabad office.