Administrative Clerk
International Human Rights Organization
About the Role
This is a full-time, on-site Administrative Clerk role based in Amritsar. The Administrative Clerk will manage daily office operations, including maintaining records, filing documents, and updating databases. The role involves handling incoming and outgoing correspondence, responding to phone calls, and providing general administrative support to staff. The Administrative Clerk will assist with scheduling meetings, preparing basic reports, organizing office supplies, and coordinating logistics for events and internal activities. The position requires consistent attention to detail, confidentiality, and collaboration with other team members to ensure smooth office functioning in support of human rights initiatives.
Key Responsibilities
- Manage daily office operations.
- Maintain records.
- File documents.
- Update databases.
- Handle incoming and outgoing correspondence.
- Respond to phone calls.
- Provide general administrative support to staff.
- Assist with scheduling meetings.
- Prepare basic reports.
- Organize office supplies.
- Coordinate logistics for events and internal activities.
Qualifications
- Strong Administrative Assistance and Clerical Skills, including recordkeeping, filing, data entry, and document management.
- Professional Phone Etiquette and Communication skills, with the ability to interact clearly and respectfully with internal and external stakeholders.
- Executive Administrative Assistance capabilities, such as calendar management, meeting coordination, and basic report preparation.
- Basic computer literacy, including proficiency in office productivity software (e.g., word processing, spreadsheets, email).
- Strong organizational skills.
- Attention to detail.
- Ability to manage multiple tasks and deadlines.
- Ability to work collaboratively.
- Ability to maintain confidentiality.
- Sensitivity to human rights and social justice issues.
- A high school diploma or equivalent is required.
- Additional training or certification in administration or office management is an asset.
- Prior experience in an administrative or clerical role, preferably in a nonprofit or advocacy setting, is advantageous.