Graduate Medical Education Program Coordinator I

About the Role

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.

Key Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Requirements & Tech Stack

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.
• Physical Requirements: Talking.
• Working Conditions: Office Setting.

Qualifications

• Education: Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree).
• Experience: May be required to submit to a federal background investigation.
• Preferred Education: Bachelor's Degree.