Associate, Company Secretary

About the Role

Responsible for supporting the Cosec team in handling deliverables for Vistra Luxembourg clients, ensuring all identified functions and key deliverables are completed within specified timelines and agreed parameters.

Key Responsibilities

• Preparing documents regarding approval of annual accounts, director change, registered office change, capital increase, etc., using predefined country-specific templates.
• Updating agreements, letters, forms, etc., with provided information.
• Maintaining statutory registers using standardized templates.
• Monitoring various transaction steps by following internal Vistra processes, including updating templates related to monetary transactions checklist, periodic compliance review, termination report, etc.
• Ensuring proper document maintenance by accurately renaming and saving documents within the designated system.
• Coordinating with stakeholders for collation of data related to entity compliances.
• Assisting the line manager for updating data in the prescribed format as and when required.
• Completing daily work requests and ad hoc requests from the line manager or onsite team.

Requirements

• Ability to understand and interpret legal/regulatory concepts.
• Good organizational skills.
• Good communication skills.
• Attention to detail.
• Good team player.
• Ability to work on targets and manage multiple deadlines.
• Ability to take ownership and responsibility.
• Proficient in Microsoft Office, specifically Outlook, Word, Excel, and an ability to work with systems.

Qualifications

• Semi-Qualified CS with 1-2 years of relevant experience, preferably from a client service providing background.
• Internship up to 0.6-1 years specifically in CS (mandatory).
• Semi-Qualified CS, Bachelor of Law with CS experience will be preferred.