Associate, Admin

About the Role

We are looking for a proactive and highly organized Office Administrator to ensure the smooth day-to-day functioning of our office in Mumbai (Work from Office). This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Office Management
• Oversee daily office operations and ensure a well-maintained workplace.
• Manage office supplies inventory and place orders as required.
• Coordinate housekeeping, pantry, security, and maintenance activities.
• Ensure office infrastructure and equipment are functioning efficiently.
• Vendor & Facility Management
• Liaise with vendors, service providers, and building management.
• Manage vendor contracts, renewals, and payments.
• Coordinate office repairs, maintenance, and facility upgrades.
• Monitor and optimize office-related expenses.
• Employee Support
• Assist employees with workplace-related requirements.
• Coordinate seating arrangements, workstation setup, and office access.
• Support onboarding activities, including workspace readiness and asset allocation.
• Handle courier, travel, and accommodation arrangements when required.
• Administration & Documentation
• Maintain office records, invoices, bills, and administrative documents.
• Process purchase requests and track office expenditures.
• Support compliance-related documentation and record keeping.
• Ensure proper filing and documentation of administrative records.
• Events & Engagement
• Coordinate internal events, celebrations, team activities, and meetings.
• Manage conference room bookings and office logistics.
• Assist in organizing company-wide initiatives and employee engagement activities.

Requirements

• Bachelor's degree in any discipline.
• 0-2 years of experience in office administration, facilities management, or administrative operations.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Google Workspace and Microsoft Office.
• Ability to work independently and manage multiple priorities.
• Attention to detail and problem-solving mindset.

Preferred Skills

• Experience working in startups or fast-paced environments.
• Knowledge of vendor management and procurement processes.
• Familiarity with office administration software and workplace management tools.

What We're Looking For

• A highly dependable and proactive individual.
• Strong ownership and accountability.
• Excellent coordination and stakeholder management skills.
• Ability to create a positive and efficient workplace experience for employees.