Accounting Clerk

About the Role

Digenie, the digital marketing arm of Spice N Oil within the Chokkar Group of Companies, seeks a detail-oriented and dependable Accounting Assistant. This role will support day-to-day accounting, bookkeeping, billing, expense tracking, and financial documentation across all divisions and business activities of Spice N Oil. The position requires maintaining accurate financial records, organizing supporting documents, coordinating with departments, tracking receivables and payables, and assisting management with timely financial information. Responsibilities extend beyond Digenie to relevant business divisions as assigned.

Key Responsibilities

• Accounting & Bookkeeping
• Maintain accurate books of accounts for assigned divisions.
• Record sales, purchases, receipts, payments, expenses, journal entries, and other financial transactions.
• Maintain ledgers, vouchers, invoices, receipts, and supporting documentation.
• Assist with monthly account closing, ensuring complete and organized records.
• Identify discrepancies, missing documents, duplicate entries, and unusual transactions.
• Billing, Receivables & Payables
• Prepare and maintain sales invoices, purchase records, expense bills, and payment documentation.
• Track customer outstanding balances, payment due dates, and overdue receivables.
• Monitor supplier payments, outstanding bills, and payment schedules.
• Follow up with relevant teams or customers regarding pending invoices and supporting documents.
• Maintain records of advances, reimbursements, credit notes, debit notes, and other adjustments.
• GST, Taxation & Compliance Support
• Organize GST invoices and supporting documentation.
• Assist with GST-related reconciliations and preparation of information for statutory filings.
• Coordinate with the company's Chartered Accountant or external professionals for tax filings, audit requirements, and compliance documentation.
• Maintain records for TDS, GST, income-tax matters, and other applicable statutory requirements.
• Help ensure accounting records and supporting documents are available within required timelines.
• Expense & Financial Records Management
• Maintain expense registers, petty cash records, and reimbursement documentation.
• Track expenses across assigned divisions and business activities.
• Verify bills and supporting documents before processing for approval.
• Assist in monitoring budgets, recurring expenses, and cost-related records.
• Maintain organized physical and digital filing systems for financial documents.
• Inter-Division Accounting
• Handle accounting documentation and bookkeeping across relevant Spice N Oil divisions.
• Maintain clear records of division-wise income, expenses, receivables, payables, and transactions.
• Assist with inter-division reconciliations and transfer records.
• Coordinate with employees, department representatives, vendors, and management to obtain accurate financial information.
• Ensure transactions are recorded under the appropriate business division, ledger, and accounting category.
• Reconciliation & Reporting
• Assist with bank, cash, ledger, vendor, and customer reconciliations.
• Identify and report differences between accounting records, bank statements, invoices, and payment records.
• Prepare periodic summaries of expenses, collections, outstanding balances, and other financial information.
• Assist management in preparing monthly reports and other accounting statements.
• Maintain accurate records to support internal reviews, audits, and financial decision-making.
• Documentation, Systems & Coordination
• Utilize company accounting software, spreadsheets, and digital systems.
• Maintain accurate data entry, proper file naming, and systematic document storage.
• Ensure invoices, vouchers, receipts, and supporting documents are retrievable.
• Coordinate with internal teams to collect missing information and resolve documentation issues.
• Protect confidential financial, employee, customer, vendor, and commercial information.
• Additional Responsibilities
• Assist with other accounting, documentation, administrative, and financial coordination tasks.
• Support the implementation of improved accounting procedures and internal controls.
• Follow established approval procedures and escalate discrepancies promptly.
• Perform other reasonable responsibilities as business requirements evolve.

Requirements & Tech Stack

• Working knowledge of MS Excel or Google Sheets.
• Familiarity with Tally, Zoho Books, BUSY, or other accounting software is an advantage.
• Basic awareness of GST invoices, tax documentation, and statutory accounting processes.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field is preferred.
• Relevant experience in bookkeeping, accounting assistance, billing, or finance administration is preferred; capable freshers may also be considered.
• Basic understanding of accounting principles, ledgers, invoices, receipts, payments, and reconciliations.
• Strong attention to detail and numerical accuracy.
• Good organizational skills and ability to maintain systematic records.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication skills and ability to coordinate with different departments.
• Integrity, confidentiality, accountability, and a willingness to learn.

Role Expectations

• Full-time, on-site work at Egmore, Chennai.
• Working Days: Monday–Saturday, 9:30 AM–7:00 PM.
• Accounting support across relevant Spice N Oil divisions.
• Accurate bookkeeping, billing, documentation, and reconciliations.
• Timely reporting and coordination with management and other departments.
• Strict confidentiality and responsible handling of financial records.
• Willingness to learn the company's accounting systems, procedures, and workflows.