Recruitment Executive

About the Role

Asia Maritime Services Pvt Ltd (part of Asia Group of Companies) is a Mumbai-based crewing/marine recruitment agency with over 30 years of experience. We are looking for a reliable and organised Recruitment Executive to manage the recruitment of seafarers and crew for global clients.

Key Responsibilities

Sourcing & Job Posting

• Search and source seafarer candidates across platforms and the company database
• Post job vacancies on maritime recruitment platforms and job boards

CV Screening & Candidate Management

• Screen and review CVs against vessel type, rank, certification, and client requirements
• Verify seafarer documents (CDC, STCW certificates, passport validity, flag state endorsements, visa requirements)
• Speak with candidates to assess availability, interest, and suitability; communicate joining dates, salary, and contract details
• Prepare and send candidate shortlists and CVs to clients in the required format
• Follow up on candidate status, interview feedback, and client decisions

Crew Database & Talent Pool Management

• Enter and maintain all candidate profiles, applications, and seafarer data accurately in the company CRM / crew database
• Build and organise a structured talent pool categorised by rank, vessel type, flag endorsements, availability, and document status
• Keep candidate records up to date (document expiry dates, availability changes, application outcomes)
• Ensure data hygiene (remove duplicates, flag incomplete profiles, follow data entry SOPs)
• Retrieve and filter candidates quickly from the database when a new vacancy arises

Coordination & Operations

• Coordinate with the client crewing team to ensure timely documentation and pre-joining requirements are met
• Obtain and verify all other documents from seafarers and share with clients, updating in crew management software
• Co-ordinate medical fitness, visa, and other pre-joining requirements for crew
• Co-ordinate with port agents for immigration requirements
• Update sign-on, contract details, and sign-off in crew management software
• Maintain recruitment trackers and joining sheets

Requirements & Tech Stack

• Comfortable working on a computer — MS Office, email, spreadsheets, and web-based platforms
• Prior exposure to any CRM or database tool is a bonus

Qualifications

• Graduate in any stream; a degree in HR, Business, or Maritime Management is a plus
• 0–4 years of experience; freshers are welcome to apply
• Strong written and spoken English
• High attention to detail
• Organised and able to manage multiple open positions and database entries simultaneously
• Prior exposure to maritime, shipping, HR, or recruitment is an advantage but not mandatory
• Mumbai-based candidates preferred; must be able to commute to Colaba office daily

What We Offer

• Structured training and mentoring (full SOPs provided)
• Exposure to international maritime recruitment across various vessel types
• Work with a certified, established company (RPSL licensed, ISO 9001:2015, MLC 2006 compliant)
• Growth opportunity within crewing operations and business development, working with global clients