Marketing and Proposal Coordinator
ELECSYS Engineering Group, PLLC
New York City Metropolitan Area0–3 yrs1h agovia LinkedIn
This job at a glance
- Who can apply
- New grads and up to 3 years
- Must know
- Microsoft OfficeSocial mediaExcel
- Nice to have
- MarketingPhotoshopIllustratorInDesign
- Work
- On-site in New York City Metropolitan Area
- Pay
- Not stated by the employer.
- Skill demand
- Marketing90%Social media58%Microsoft Office25%Excel10%of 52 similar entry-level jobs posted in the US this week
- Listed
- Nov 2, 2026 · still open
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About the Role
As the Marketing and Proposal Coordinator, you will help ELECSYS Engineering Group, PLLC win new projects, share its story, and strengthen its brand. You will collaborate with the team to develop compelling proposals and marketing materials, while supporting communications and business development initiatives. The role is suited for individuals who bring fresh ideas, take initiative, and enjoy finding creative ways to meet client goals.
Key Responsibilities
- Marketing Coordination: Collaborate with engineers and leadership, maintain marketing resources, and organize assignments.
- Proposals & Pursuits: Monitor procurement portals and support the full proposal process from kick-off through submission. This includes handling letters of interest (LOIs), statements of qualifications (SOQs), Standard Form (SF) 330 qualifications packages, requests for qualifications (RFQs), and requests for proposals (RFPs) for public and private clients. Assist with proposal compliance, agency-required forms, and submissions.
- Writing & Content Development: Draft, edit, and format firm qualifications, technical approaches, staff resumes, project profiles, and marketing materials.
- Presentations & Graphic Design: Create proposal graphics, brochures, PowerPoint presentations, and branded collateral.
- Digital Marketing & Communications: Develop content for social media, company announcements, internal communications, and website updates.
- Business Development & Events: Research opportunities, support industry events, conferences, sponsorships, and engagement with professional organizations.
Requirements & Tech Stack
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with Adobe Acrobat.
- Familiarity with Adobe Creative Cloud applications (InDesign, Illustrator, Photoshop) is preferred.
Qualifications
- A positive, proactive, can-do attitude, creativity, curiosity, and eagerness to learn.
- Strong organizational skills, attention to detail, and ability to manage multiple assignments and meet deadlines.
- Excellent writing, editing, proofreading, and verbal communication skills.
- Background in marketing, communications, graphic design, journalism, business, or a related field is preferred.
- Familiarity and interest in learning agency-specific proposal requirements, forms, and submission procedures.
- AEC industry or proposal development experience is a plus but not required.