HR & Recruiting Coordinator

About the Role

The HR & Recruiting Coordinator at Kenworth Truck Company plays a vital role in managing day-to-day recruiting and HR operations. This position collaborates with recruiters, HR team members, and hiring managers to streamline recruiting efforts, maintain data accuracy, and ensure a positive experience for candidates and managers. The role also supports internship hiring, university career fairs, employer branding, and other HR initiatives.

Key Responsibilities

Recruiting Support

• Manage full-cycle recruitment for Kenworth’s summer internship program.
• Participate in career fairs, campus events, information sessions, and university recruiting activities to build relationships with universities and student organizations for early career talent.
• Utilize Handshake for targeted student outreach, employer branding, event promotion, and candidate engagement.
• Support creative student engagement activities, including hackathons, facility tours, networking events, and other on-site or virtual outreach.
• Assist with job openings by posting positions, reviewing applications, conducting initial candidate screens, and coordinating subsequent steps.
• Proactively source and engage passive candidates for hard-to-fill positions using tools such as LinkedIn.
• Schedule interviews, communicate with candidates, coordinate interview details, and follow up with hiring managers to ensure a smooth and efficient hiring process.
• Maintain recruiting trackers, reports, and records to monitor hiring activity and open positions.
• Contribute to employer branding efforts to increase awareness of career opportunities and promote outreach events.

HR & Program Support

• Collaborate with HR team members on employee programs, projects, and department priorities.
• Lead and enhance the Kenworth summer internship program and engagement activities, including intern supervisor preparation, orientation, networking opportunities, and presentation coordination. Partner with PACCAR HR teams to create a consistent internship experience.
• Provide backup support for HRIS data entry, file maintenance, and HR Specialist tasks.
• Initiate pre-employment contingencies and coordinate onboarding with relevant HR partners.
• Prepare reports, presentations, and status updates as required.
• Ensure HR records are accurate, organized, and handle confidential information appropriately.
• Identify opportunities to improve processes, communication, and team efficiency.
• Provide backup support for the front desk receptionist, as needed.

Requirements & Tech Stack

• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Familiarity with an applicant tracking system or HR system, such as SuccessFactors (preferred).

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Strong organization skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to handle confidential and sensitive information appropriately.
• Internship, work, or academic experience in Human Resources, Recruiting, Talent Acquisition, or a related area (preferred).
• Experience coordinating events, projects, or recruiting activities (preferred).
• Experience working with universities, student organizations, or early-career recruiting programs (preferred).