Talent Acquisition Coordinator

About the Role

We are seeking a detail-oriented and organized Talent Acquisition Coordinator to support day-to-day recruiting operations and ensure a seamless candidate experience throughout the hiring process. This role will provide administrative, operational, compliance, and logistical support to the Talent Acquisition team.

Key Responsibilities

• Recruitment Coordination: Support the end-to-end hiring process, including creating and publishing accurate, engaging, and compliant job postings, reviewing resumes, maintaining Applicant Tracking Systems (ATS), and preparing recruitment reports.
• Interview Scheduling: Coordinate initial phone screenings, interviews, candidate meetings, and on-site interview logistics, including travel arrangements when required.
• Background Verification: Coordinate employment and education verifications, reference checks, and other applicable pre-employment screening requirements.
• Onboarding Support: Review new-hire documentation, identify missing or inconsistent information, and work with candidates to resolve discrepancies and ensure accurate onboarding records.
• HR Administration: Maintain electronic and physical personnel files, recruitment records, databases, and confidential documentation.
• Reporting & Data Management: Perform accurate data entry, collect and organize recruitment-related information, maintain databases, and generate reports to support operational analysis and decision-making.
• Process Improvement: Research and evaluate operational issues, identify inefficiencies, recommend solutions, and implement process improvements to enhance recruiting operations and service delivery.
• Compliance & Documentation: Ensure recruitment activities and documentation adhere to applicable federal and state employment laws, EEOC guidelines, Affirmative Action Plan (AAP) requirements, and internal policies.
• Stakeholder Support: Respond to inquiries from internal and external stakeholders professionally and promptly, ensuring accurate information and effective service delivery.
• Perform additional administrative and operational duties as assigned.

Requirements & Tech Stack

• Experience performing administrative, clerical, HR, or Talent Acquisition support functions.
• Working knowledge of recruitment coordination, resume screening, interview scheduling, Applicant Tracking Systems (ATS), and onboarding processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and the ability to review documents for accuracy, completeness, and inconsistencies.
• Ability to handle confidential information with professionalism, discretion, and integrity.
• Strong written and verbal communication skills, with the ability to interact effectively with diverse internal and external stakeholders.
• Basic research, analytical, mathematical, and problem-solving skills.
• Ability to interpret and follow established procedures, policies, employment regulations, and compliance guidelines.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and database management systems.
• Ability to work independently while contributing effectively within a team environment.
• Demonstrated initiative, sound judgment, and a proactive approach to resolving operational challenges.

Qualifications

• Associate's degree in Business Administration, Human Resources, or a related field, or an equivalent combination of education, training, and professional experience.
• Previous experience supporting a corporate Talent Acquisition or Human Resources department.
• Familiarity with EEOC guidelines, Affirmative Action Plans (AAP), employment verification, and pre-employment screening processes.
• Experience working with Applicant Tracking Systems (ATS), HRIS platforms, and recruitment reporting tools.