Associate Executive Specialist

About This Role

Wells Fargo is seeking an Associate Executive Specialist to provide administrative support to the Southwest Division Executive in Commercial Banking. This role involves coordinating activities, preparing business materials, and supporting administrative deliverables. You will organize information and follow-up activities, handle confidential information, and collaborate to support leader priorities and team commitments.

Key Responsibilities

• Support executives with calendar management, meeting coordination, travel arrangements, calls, correspondence, expenses, and related administrative activities.
• Prepare presentations, reports, meeting materials, and communications by gathering and organizing information from multiple sources.
• Coordinate administrative deliverables and follow-up activities that support leader priorities and team commitments.
• Handle confidential information in accordance with applicable policies, procedures, and compliance requirements.
• Work within manager guidance while developing knowledge of the supported function and its priorities.
• Collaborate with team members, peers, and internal or external contacts to resolve routine administrative issues and support business goals.

Requirements & Tech Stack

• 6+ months of executive administration experience, or equivalent demonstrated through work experience, training, military experience, or education.
• Microsoft Outlook, Excel, and PowerPoint (advanced proficiency).
• Experience using AI automation tools such as Copilot.
• Experience as a ticket administrator in Ticket Manager System and managing travel in Concur.
• Experience with Commercial Banking MESM budgets is preferred.

Qualifications

• Executive administration experience.
• Preparing reports, correspondence, meeting materials, or similar business documents.
• Following established policies, procedures, risk requirements, or controls.
• Organizing and interpreting information to support business activities and decisions.
• Coordinating projects or activities and working with stakeholders.
• Tracking deliverables, managing follow-up activities, and supporting execution of business priorities and projects.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to exercise sound judgment, maintain confidentiality, and work independently.
• Strong time-management skills with the ability to manage multiple priorities in a fast-paced environment.
• Coordinating leadership meetings, organizational events, offsites, and stakeholder engagement activities.

Job Expectations

• This position offers a hybrid work schedule from our 2030 Main Street Irvine, Ca location.
• Relocation assistance is not available.
• This position is not eligible for Visa sponsorship.

Pay Range

$44.23 - $69.71 per hour

Benefits

Wells Fargo provides eligible employees with a comprehensive set of benefits, including:

• Health benefits
• 401(k) Plan
• Paid time off
• Disability benefits
• Life insurance, critical illness insurance, and accident insurance
• Parental leave
• Critical caregiving leave
• Discounts and savings
• Commuter benefits
• Tuition reimbursement
• Scholarships for dependent children
• Adoption reimbursement