Event Coordinator

About the Role

The Event Coordinator will manage the planning and execution of technical events, hackathons, workshops, and project showcases for Code Pirates. This full-time, hybrid role is based in Chennai, with a mix of on-site coordination and remote planning and communication tasks.

Key Responsibilities

• Developing event concepts.
• Preparing timelines.
• Coordinating with internal teams and external partners.
• Handling logistics such as venue arrangements, registrations, and technology setup.
• Promoting events through appropriate channels.
• Managing participant communication.
• Providing on-site support during events to ensure smooth operations.
• Gathering feedback.
• Maintaining event documentation.
• Recommending improvements for future activities.

Qualifications

• Event planning and event management skills, including scheduling, logistics coordination, and timeline management.
• Effective communication skills for engaging with students, partners, and stakeholders, both in person and online.
• Customer service and relationship-building skills to support participants, sponsors, and collaborators throughout the event lifecycle.
• Basic sales or outreach abilities to help attract participants, secure partnerships, and promote events.
• Ability to work in a hybrid setup in Chennai, with flexibility for on-site presence during key event phases.
• Organizational and multitasking skills, with attention to detail and the ability to manage multiple events or tasks simultaneously.
• Comfort with using productivity tools and digital platforms (e.g., spreadsheets, presentation tools, event registration systems, and social media).
• Prior experience coordinating college or community events, tech meetups, or student initiatives is an advantage.
• Enthusiasm for technology, innovation, and student-led projects, with a collaborative and inclusive mindset.