Administrative Assistant

About the Role

Our client, a leading global financial services company, is looking to hire an Administrative Assistant in Houston, TX.

Pay Rate Range: $[23-24]/hour

Key Responsibilities

• Provide administrative support to 25+ bankers across multiple levels.
• Coordinate and schedule meetings and conference calls across different time zones.
• Manage calendars, appointments, and meeting arrangements.
• Handle high volumes of incoming calls and emails professionally.
• Coordinate conference rooms, video calls, and meeting logistics.
• Arrange domestic and international travel, including flights, hotels, visas, and transportation.
• Assist with expense reports, invoice processing, and timely expense management.
• Support daily administrative requests and ad hoc assignments.
• Prioritize multiple tasks while meeting deadlines and maintaining accuracy.
• Provide phone and holiday coverage for team members.

Requirements & Tech Stack

• Proficiency in Microsoft Word, Excel, and Outlook.

Qualifications

• 0–1 year of experience in customer service, administration, or a related field.
• Recent graduates are encouraged to apply.
• Excellent verbal and written communication skills.
• Strong organizational skills, attention to detail, and multitasking abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Professional communication skills when interacting with individuals at all organizational levels.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills, flexibility, and willingness to learn.
• Ability to handle confidential information with discretion.
• A proactive, dependable, and customer-focused approach.