Executive Assistant

Dahotre and Dahotre - Chartered Accountants

Key Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executive/manager/client calendars and set up meetings.
• Make travel and accommodation arrangements (with the help of Admin).
• Track daily expenses and prepare weekly, monthly, or quarterly reports. (optional)
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the filing system. (optional / via PC)
• Prepare letters and manage documents & electronic files.
• Prepare presentations/reports for the assigned tasks.
• Undertake commercial aspects – like vendor management, purchase orders, tool approvals, payments, etc. (Optional)
• Other tasks as assigned.
• Should be flexible with timings.
• Excellent compliance knowledge.

Requirements & Tech Stack

• Excellent MS Office knowledge.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines, etc.).

Qualifications

• Graduate and Freshers.
• Work experience as an Executive Assistant, Personal Assistant, or similar role will be an advantage.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Maturity in being able to maintain confidentiality in sensitive matters.
• Ability to collaborate & manage various stakeholders.
• Skill of getting work done with minimal friction.
• Bachelor's (Preferred).
• English (Preferred).