Utilities Document Specialist Trainee

About the Role

This is an entry-level training role for individuals eager to learn and grow in the right of way profession.

Key Responsibilities

• Prepare, review, and quality-check right of way documents, including easements, agreements, and related real estate instruments for utility projects.
• Maintain accurate project files, databases, and document tracking systems.
• Track documents from draft through recording, keeping project teams informed of status.
• Support Agents and the Project Manager with document requests and reporting.
• Perform general administrative tasks to facilitate project progression.
• Place/embed project-specific documents, images, and pins into project maps/KMZs.

Requirements & Tech Stack

• Proficient with MS Office Suite, specifically Excel, Word, and Outlook.
• An iOS or Android smartphone for accessing ORC's systems.
• Valid driver's license.

Qualifications

• Organized, analytical, and detail-oriented.
• Ability to work efficiently under tight deadlines and manage multiple priorities.
• Clear and professional communication skills (written, phone, face-to-face).
• Strong service mindset.
• Ability to quickly learn new systems and software.
• Eagerness to learn and grow in the right of way profession.
• English language proficiency required.
• Ability to clearly communicate and exchange information via phone, email, and virtual meeting platforms.
• Ability to perform substantial repetitive movements of the wrists, hands, and/or fingers due to high amounts of computer usage, typing, and document manipulation.
• Ability to spend long hours in front of a computer screen.
• Ability to read, understand, and interpret department-related documents and data.

Bonus Points:

• Experience as an office administrator, paralegal, court/document clerk, real estate, or equivalent profession.

Location & Compensation

• Location: Remote (must reside within the eastern time zone).
• Compensation: $18.00 - $20.00 / hour.