Executive Assistant Intern (Founder's Office)

About the Role

BrandStory Digital is seeking a proactive, organized, and enthusiastic Executive Assistant Intern to support the Founder’s Office. This internship offers practical exposure to business operations, management coordination, marketing activities, and leadership-level decision-making.

Key Responsibilities

• Founder’s Office Coordination:
• Assist the Founder with daily schedules, meetings, appointments, and calendar management.
• Coordinate internal and external meetings.
• Help prepare meeting agendas and record minutes.
• Follow up with team members and department heads on assigned tasks.
• Maintain records of important discussions, decisions, and pending activities.
• Task Management and Follow-ups:
• Assist in tracking tasks assigned by the Founder across departments.
• Coordinate with Marketing, SEO, Design, Development, Content, and Video Production teams.
• Monitor task progress and bring delays or pending activities to the attention of the concerned team.
• Update task trackers and dashboards.
• Follow up on deadlines and assigned responsibilities.
• Reports and Documentation:
• Assist in preparing daily, weekly, and monthly status reports.
• Help prepare presentations, meeting notes, and business documents.
• Collect updates from different teams and consolidate them into reports.
• Maintain organized project and management documentation.
• Communication and Coordination:
• Draft professional emails, internal announcements, and follow-up messages.
• Coordinate with internal teams, clients, vendors, and stakeholders.
• Assist with communication between the Founder’s Office and different departments.
• Follow up on pending responses, approvals, and decisions.
• Learn to handle confidential business information responsibly.
• Business and Marketing Support:
• Assist the Founder with routine business operations and administrative activities.
• Coordinate with Marketing, HR, Finance, Sales, and Project Management teams.
• Assist in tracking client deliverables, billing updates, and collections.
• Conduct basic market research and competitor analysis.
• Support marketing initiatives, internal events, leadership meetings, and training sessions.
• Gain exposure to business development and organizational processes.
• Organisation and Time Management:
• Assist in prioritizing tasks based on urgency and instructions from the Founder.
• Manage multiple assignments with accuracy and attention to detail.
• Identify pending approvals and follow-up requirements.
• Take ownership of assigned tasks and provide regular status updates.

Requirements & Tech Stack

• Good written and verbal communication skills.
• Strong organizational and coordination skills.
• Basic proficiency in MS Excel, Word, PowerPoint, and Google Workspace.
• Interest in business operations, marketing, and management activities.
• Familiarity with Monday.com, Trello, or similar task management tools is an advantage.
• Ability to prepare basic reports and maintain trackers.
• Good attention to detail and time management.
• Positive attitude, willingness to learn, and proactive approach.
• Ability to coordinate with different teams and senior management.

Qualifications

• Candidates pursuing or having completed BBA, MBA, or a degree in Marketing or Business Administration.
• Freshers and students looking for practical industry exposure are encouraged to apply.
• Candidates with an interest in business management, marketing, administration, and leadership coordination will be preferred.
• Prior internship experience in administration, marketing, business operations, or coordination will be an added advantage.

What We Are Looking For

Dependable, quick to learn, organized individuals comfortable taking ownership. The candidate should be able to communicate professionally, coordinate with multiple teams, maintain accurate records, and ensure timely follow-ups. Initiative, accountability, a positive attitude, curiosity about business operations, and a willingness to learn directly from the Founder’s Office are key.

Learning Opportunities

• Working closely with the Founder and understanding leadership operations.
• Business management and cross-functional coordination.
• Marketing and business development activities.
• Project tracking, reporting, and documentation.
• Professional communication and stakeholder management.
• Organizational planning and decision-making processes.