Executive Assistant & Operations Coordinator · CEO's Office

About Jsimple

At Jsimple, we are building AI products used by businesses globally:

• Velzora.ai: AI Front Desk that helps businesses engage customers, answer questions, qualify leads, and automate conversations.
• Lociro.ai: Secure AI Workspace that helps organizations safely use GPT, Claude, Gemini, and other AI models with governance, visibility, and control.

We are looking for one high-potential person who can become a trusted extension of the CEO's Office and help drive execution across the company.

What You'll Do

This role combines:

• Strategy & Execution
• CEO's Office
• Team Coordination & Operations
• Follow-Up & Accountability
• Cross-Functional Project Management
• Leadership Coordination
• Hiring & People Coordination
• Executive Communication & Representation
• Events, Webinars & External Initiatives
• Content, Presentations & Executive Updates
• Founder Priorities & Special Projects
• High-Impact Problem Solving

This role combines leadership exposure with hands-on execution. You may participate in leadership discussions, hiring decisions, customer meetings, product reviews, strategic planning, or special projects. Other days you may be coordinating interviews, tracking priorities, preparing meeting notes, following up on action items, managing communications, scheduling meetings, or ensuring execution happens. You may also represent the CEO and company in meetings, webinars, customer discussions, industry interactions, university engagements, and public-facing initiatives.

Key Responsibilities

• Track priorities, commitments, and action items across teams.
• Coordinate meetings, follow-ups, and execution activities.
• Ensure important projects continue moving forward.
• Help maintain visibility across operations, delivery, hiring, and strategic initiatives.
• Drive accountability and follow-through across teams.
• Escalate risks and blockers before they become larger issues.
• Assist with hiring coordination, interviews, onboarding, and people-related initiatives.
• Support leadership communication and organizational priorities.
• Represent the CEO in internal discussions when needed.
• Help improve operational discipline, reporting, and execution standards.
• Work on special projects that impact company growth and efficiency.
• Help coordinate company events, webinars, and leadership initiatives.
• Assist with presentations, executive updates, and company communications.

Who You Are

• 0–4 years of experience.
• Strong written and verbal communication skills.
• Highly organized and detail-oriented.
• Comfortable speaking with people across different teams.
• Naturally proactive and resourceful.
• Able to manage multiple priorities.
• Comfortable working in a fast-moving environment.
• Willing to take ownership and learn quickly.
• Able to push for follow-through respectfully but confidently.
• Strong sense of urgency and accountability.
• Comfortable using AI tools and embracing new technology.
• Professional, confident, and presentable.
• Comfortable representing the company when required.

Preferred Background (Not Mandatory)

Backgrounds in any of the following are welcome:

• Business & Management
• Media & Communications
• Public Relations (PR)
• Startup Environments
• Operations
• Founder’s Office
• Marketing
• Client-Facing Roles
• Leadership Activities
• Event Management
• Content Creation or Camera-Facing Roles

More important than your degree or experience is your attitude, ownership, communication style, learning ability, and willingness to grow.

Bonus If You Enjoy

• Presenting ideas in meetings.
• Working directly with leadership.
• Organizing people and priorities.
• Solving problems before they become issues.
• Being comfortable on camera and video calls.
• Participating in webinars, podcasts, and company content.
• Interviewing company leadership, customers, or partners.
• Hosting discussions, webinars, or company events.
• Representing the company professionally when required.
• Using AI tools to improve productivity.
• Building systems and processes that scale.

Growth Opportunity

This role is designed for someone with leadership potential. The right person will work directly with the CEO, gain exposure to how a growing technology company operates, and gradually take on greater responsibility across execution, operations, people, hiring, communication, and strategic initiatives. You will gain exposure to:

• CEO decision-making
• AI products and startup growth
• Business operations
• Hiring and people management
• Leadership communication
• Customer and partner interactions
• Events, webinars, and public-facing initiatives
• Global business opportunities

Over time, this role may evolve into a leadership position responsible for driving key priorities across the organization. We are not simply hiring for a position. We are looking to develop a future leader.