Operations Assistant

About the Role

An opportunity to support daily logistics, administrative coordination, and workflow execution across the business. You will work across different departments and operational units, helping coordinate inventory, improve office processes, and ensure day-to-day business tasks are completed on time.

Key Responsibilities

• Assist with planning, coordinating, and supporting daily operations across different business units.
• Maintain operational schedules, supply logs, equipment checklists, and resource trackers.
• Work closely with internal teams and facility management to ensure daily operations run smoothly.
• Coordinate operations briefings, prepare agendas, take notes, and follow up on action items.
• Monitor inventory levels, supply deliveries, and operational task lists, keeping supervisors informed.
• Identify potential daily bottlenecks, equipment shortages, or logistical delays, and help implement practical solutions.
• Liaise with regional vendors, venue partners, and facility service providers.
• Support the rollout of new operational tools, inventory systems, and team procedures.
• Assist with reviewing daily workflows and recommending simple process improvements to increase efficiency.
• Prepare operations logs, status summaries, shift reports, and facility documentation.
• Track operational supplies, facility costs, and material usage.
• Maintain accurate inventory records and ensure administrative follow-ups are completed.
• Support different departments with their logistics coordination and day-to-day administrative needs.
• Assist with general facility upgrades, campaign setups, and operational projects.

Requirements & Tech Stack

• Microsoft Office (particularly Excel, Word, and Outlook)
• Ability to learn new inventory software and internal operational tools.

Qualifications

• Previous experience in office administration, operations support, retail, customer service, or logistics is ideal.
• Motivated entry-level candidates are encouraged to apply.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different internal teams and facility partners.
• Ability to juggle multiple tasks, manage competing priorities, and meet daily operational deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in business, operations management, logistics, or a related field are an advantage but not essential.