Project Finance Associate I

About the Role

At HNTB, you can create a career that is meaningful to you while building communities that matter. For more than a century, HNTB has been delivering solutions for some of the largest, most complex infrastructure projects across the country. With historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. To keep pace with growing opportunities at HNTB Washington State, we are seeking a trusted Finance Associate. This role offers the opportunity for professional advancement as our large, multi-tiered business team continues to grow.

Key Responsibilities

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status and adapting financial data as needed due to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine internal project financial performance reports for project and office teams.
• Reviews vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Supports the project team in maintaining client and subconsultant relationships and communicates receivables updates as directed by the finance team.
• Assists in subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

Requirements & Tech Stack

• Maintaining project-related financial data in HNTB's project management system.
• Ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work.
• Coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes.
• MS Excel
• HNTB's project management system

Qualifications

• Associate’s degree, or
• In lieu of education, 2 years of relevant work experience
• Developing knowledge of GAAP accounting rules
• Strong written and verbal communication skills
• Proactive, detail-oriented, and collaborative candidate is ideal.