Licensing Coordinator

About the Role

A full-time, in-office position (Midtown Manhattan) for an organized, detail-oriented Licensing Coordinator to support in-house design and production teams. This role involves close collaboration with the design team and licensors to manage submissions, communicate feedback, coordinate sample shipments, and track approvals. It is suitable for a recent graduate or early-career candidate interested in licensing, product design, or the creative industry. Some relevant experience is preferred. Candidates with graphic-design skills and familiarity with Adobe Creative Suite may assist with minor artwork updates and develop toward graphic-design opportunities.

Key Responsibilities

Licensing & Approvals

• Coordinate online design submissions to licensors in partnership with the design team.
• Review and relay licensor comments to the design team, ensuring requested changes are understood and addressed.
• Monitor licensor feedback and approval status, follow up on pending reviews, and flag deadlines or potential delays.
• Maintain accurate records of submissions, revisions, feedback, correspondence, and approvals.

Office & Administrative Support

• Assist with general office duties and administrative tasks as assigned.
• Help keep shared work areas, sample areas, and approval materials organized.
• Coordinate routine needs related to sample preparation and shipping, including ordering supplies when needed.
• Support internal meetings, presentations, and other team activities as needed.

Requirements & Tech Stack

• Organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple submissions, samples, and deadlines.
• Comfortable using online portals and common office software.
• Familiarity with Adobe Creative Suite is a plus; the ability to make minor artwork edits is especially helpful.

Qualifications

• Previous experience in licensing, design coordination, product development, or a related area is preferred, but not required.
• A degree or relevant coursework in graphic design, art, fashion, product development, or a related field is welcome.
• Professional, proactive, and collaborative approach to working with internal teams and external partners.

Growth Opportunity

This position offers the opportunity to build experience in licensing coordination. For a candidate with strong design skills and performance, the role may provide a pathway to future graphic-design opportunities in the art department, subject to business needs and available openings.