HR & Admin Executive

About the Role

BrainyBuzz Digital is seeking a proactive, organized, and people-oriented HR & Admin Executive to manage day-to-day HR activities, office administration, employee coordination, and operational support.

Key Responsibilities

Human Resources Management

• Manage end-to-end recruitment activities, including job postings, resume screening, interview scheduling, and candidate follow-ups.
• Coordinate employee and intern onboarding, induction, documentation, and exit formalities.
• Maintain employee attendance, leave records, personnel files, and HR databases.
• Prepare offer letters, appointment letters, internship agreements, experience letters, and other HR documents.
• Assist in implementing company policies, HR procedures, and workplace guidelines.
• Address routine employee queries and coordinate with management on HR-related matters.
• Support employee engagement, performance review coordination, and workplace discipline.

Office Administration

• Oversee daily office operations and ensure a professional, organized, and productive working environment.
• Maintain office supplies, inventory, assets, and administrative records.
• Coordinate with vendors, service providers, and external agencies.
• Manage office-related purchases, maintenance requests, and administrative expenses.
• Organize internal meetings, schedules, company events, and team activities.
• Maintain proper documentation, filing systems, and administrative reports.
• Coordinate travel arrangements and logistics for business meetings, exhibitions, and company events.

Employee & Management Coordination

• Act as a point of contact between employees and management for routine administrative matters.
• Track assigned tasks, follow-ups, and internal operational requirements.
• Coordinate with different departments to ensure smooth day-to-day operations.
• Assist management in preparing reports, presentations, and internal communications.
• Maintain confidentiality of employee information and company records.
• Support management with additional administrative and operational responsibilities when required.

Business Operations & Event Support

• Provide administrative and coordination support across BrainyBuzz Digital and its associated business verticals.
• Assist in organizing exhibitions, promotional events, business meetings, and corporate activities.
• Coordinate with vendors, customers, and business partners for operational requirements.
• Support Noori by Nikita (NBN) with administrative coordination, inventory documentation, vendor follow-ups, and event logistics.
• Willingness to travel locally or outstation for company events and exhibitions.

Requirements & Tech Stack

Must-Have Skills

• Strong verbal and written communication skills in Hindi and English.
• Good interpersonal skills and a professional attitude.
• Basic understanding of HR processes, recruitment, and office administration.
• Strong organizational, coordination, and follow-up skills.
• Proficiency in MS Office, Excel, Word, and Google Workspace.
• Ability to maintain employee records, reports, and documentation accurately.
• Good time management and multitasking abilities.
• Ability to handle confidential information responsibly.
• Proactive, disciplined, dependable, and solution-oriented approach.
• Willingness to work from the office and support business events.

Preferred Qualifications

• Graduate in any discipline; HR, Business Administration, or Management background preferred.
• Prior experience in HR operations, recruitment, office administration, or business coordination is an advantage.
• Familiarity with HRMS tools, attendance management, and basic payroll coordination is a plus.
• Freshers with excellent communication, organizational skills, and a willingness to learn are welcome.