Accounting Associate

About the Role

The Accounting Associate supports the financial operations of Crêpes à Latte through accounts payable, accounts receivable, reconciliations, expense management, reporting, and sales tax administration. This role helps maintain accurate records and strong financial controls, independently reviews payments and expenses within established company policies, and investigates accounting issues to recommend solutions to Finance leadership.

Key Responsibilities

• Process vendor invoices and payments, maintain vendor records, and collect W-9 forms and certificates of insurance.
• Create and send client invoices, maintain client payment information, and process deposits.
• Complete monthly bank reconciliations and investigate accounting discrepancies.
• Review and approve or reject vendor payments and employee expenses within company policies and delegated authority; verify coding and supporting documentation in Expensify and QuickBooks.
• Prepare requested financial reports and assist with assigned monthly expense reports.
• Manage monthly sales tax filings, records, and deadlines; identify compliance concerns.
• Evaluate accounting procedures and internal controls, investigate issues, and recommend practical corrective actions to Finance leadership.
• Distribute mail and maintain paper records as assigned.

Requirements & Tech Stack

• Proficiency with Microsoft Office and common business and cloud collaboration tools.
• QuickBooks Desktop experience (preferred).
• Intermediate or advanced Excel skills (preferred).
• AvaTax experience (preferred).

Qualifications

• Bachelor’s degree in business or a related field, or equivalent relevant experience.
• Strong analytical, problem-solving, communication, organization, and prioritization skills, with attention to accuracy and deadlines.
• Ability to work collaboratively and learn new processes and systems.