Production Assistant

About the Role

Flighthouse is a Gen Z media company and creative agency. This is an entry-level role for a Production Assistant who will provide hands-on and administrative support across the Production department. Reporting to the Supervising Producer, you will work closely with the Supervising Producer and Production Coordinator to assist with everyday tasks that keep projects organized and moving forward.

Key Responsibilities

• Production Preparation: Assist with assigned pre-production tasks, including research, prop and wardrobe sourcing, location details, permitting paperwork, casting logistics, call sheets, shot lists, and other shoot materials.
• On-Set Support: Help with shoot setup and breakdown, organize props and supplies, coordinate arrivals, run production errands, and support producers, crew, and talent as needed.
• Scheduling & Confirmations: Coordinate calendars, send reminders, confirm bookings, collect availability, and communicate logistical details to internal team members, freelancers, vendors, and talent.
• Project Tracking: Update task lists, production calendars, trackers (including Flightcrew Weekly), and project status documents. Flag missing information, upcoming deadlines, and issues.
• Post-Production & Delivery Support: Assist with post-production organization, feedback tracking, asset and link collection, file naming, review reminders, and delivery checklists.
• Documentation & Follow-Through: Prepare meeting notes, organize action items, maintain shared folders and resource libraries, and follow up on routine outstanding tasks.
• Budget & Vendor Administration: Collect receipts, organize expense records, gather vendor information, help request quotes and confirmations, and assist with invoice and purchase order paperwork.
• Systems & Team Support: Keep shared documents, contact lists, equipment or supply logs, and software access records up to date. Help teammates with routine administrative requests and escalate access or workflow issues.
• General Production Assistance: Adapt to changing priorities while communicating progress and asking questions when direction is needed.

Requirements & Tech Stack

• Comfort using everyday collaboration tools such as Google Workspace, spreadsheets, calendars, and shared drives.
• Familiarity with Asana, Airtable, or production software is a plus.

Qualifications

• No prior full-time production experience required; internships, school projects, freelance work, on-set experience, or relevant administrative experience are a plus.
• Strong organizational skills, attention to detail, and reliability.
• Clear, professional communication and a willingness to ask questions, take feedback, and learn.
• Ability to manage multiple assigned tasks, follow instructions, and adapt to changing deadlines in a fast-paced environment.
• Positive, collaborative attitude and willingness to help.
• Interest in social media, entertainment, Gen Z culture, and digital storytelling.

Pay Scale

• $18.50 - $20.50 USD per hour