Associate Project Manager

About the Role

The Associate Project Manager is responsible for the overall management and administration of client projects throughout the entire project lifecycle. This individual is at the core of the team, facilitating clear communication and ensuring projects remain on time, on budget, and meet high-quality standards. The role requires solid business judgment and sound strategic thinking and reports to the Director of Project Management. Working hours are 9:00 am - 5:30 pm ET, Monday through Friday.

Key Responsibilities

• Understands the scope of work across assigned accounts and individual project plans.
• Facilitates interdepartmental negotiation for project resources and timelines.
• Aligns with Department Resource Managers to assign resources and ensure effective time management.
• Continually monitors projects to ensure deliverables are on schedule and within scope.
• Collaborates with the Account team to obtain client sign-off on project plans when needed.
• Prepares for all legal and regulatory submissions.
• Works closely with department leads on forecasting and future resource planning for assigned accounts.
• Builds partnerships and demonstrates persuasive/diplomatic skills in difficult situations.
• Ensures client requests are captured, executed, and exceed expectations.
• Partners with project stakeholders to ensure quality assurance standards and best practices.
• Responsible for raising and maintaining awareness of all project issues and risks, and developing solutions with appropriate stakeholders.
• Manages a high volume of work in a fast-paced and ever-changing environment.
• Acts as an internal hub of project information for assigned accounts.
• Maintains a proficient level of brand(s) knowledge.

Qualifications

• Proven track record of success in a fast-paced environment with the ability to quickly learn new technology.
• 0-2 years of project management experience, in pharmaceutical advertising or medical education.
• Expertise in project management techniques with proven experience in people management, strategic planning, risk mitigation, hours, and reporting.
• Ability to lead and manage multiple projects and project coordinators.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Ability to “think on your feet” and resolve issues quickly with little to no direction; makes good judgments and renders solid decisions.
• Experience with the pharmaceutical business medical-legal regulations process preferred.
• Familiarity and proficiency with the principles of emotional intelligence.
• Excellent administrative and computer skills, with proficiency in the Microsoft Office Suite and knowledge of basic project management software.