Front Desk & Admin Executive

About the Role

Optiminastic Infomedia Private Limited is seeking a dependable Front Desk & Admin Executive to support a professional, organized, and welcoming workplace. This role focuses on front-desk service and the coordination of everyday office administration, asset records, inventory, and operational requirements in a general office administration environment.

Key Responsibilities

• Manage the reception area, welcome visitors and candidates, handle incoming calls and general enquiries, and route messages to appropriate colleagues.
• Coordinate visitor appointments and seating, and work with HR to ensure candidates have a smooth interview arrival and reception experience.
• Maintain accurate records of office assets, their allocations, transfers, returns, storage locations, and availability.
• Track stationery, pantry items, housekeeping materials, and other consumables; monitor stock and arrange replenishment in a timely manner.
• Record couriers, deliveries, purchases, vendor information, bills, and relevant administrative documentation.
• Coordinate with the Office Assistant, housekeeping, and vendors on office readiness, supplies, repairs, and maintenance needs.
• Prepare meeting rooms and assist with basic office arrangements, distribution of materials, opening readiness, and closing coordination.

Requirements

• Suitable for freshers and candidates with 1–3 years of relevant experience in reception, administration, or office coordination.
• Clear verbal communication, a courteous manner, and a professional, well-groomed presentation.
• Strong organization, attention to detail, and systematic record-keeping skills, especially for assets and inventory.
• Basic proficiency with MS Office, Excel, and email, with the ability to maintain trackers and registers.
• A proactive, dependable approach and the ability to manage daily administrative responsibilities independently while coordinating effectively with colleagues.