Associate, Marketing Operations

About This Role

Axsome Therapeutics is seeking an Associate, Marketing Operations to lead the planning and execution of national conferences and speaker bureau activities supporting the Psychiatry field team. This role will serve as a key operational partner to Sales, Marketing, Legal, Compliance, Finance, Medical Affairs, external conference organizations, speakers, and agency partners. The position will manage congresses from initial planning and contracting through on-site execution and post-conference reporting. The role will also oversee speaker bureau operations, including speaker training logistics and management of the HLX speaker portal process. This individual will report to the Director, Marketing Operations.

This is a hybrid role based at Axsome’s HQ in New York City with an on-site requirement of at least three days per week.

Key Responsibilities

• Conferences
• Lead end-to-end planning and execution for national conferences, from contracting through post-conference follow-up.
• Manage all conference logistics, including POs, registration, lead retrieval, staffing, meeting rooms, materials, travel/hotel communications, and on-site coordination.
• Partner with field leadership and Marketing on conference plans, booth needs, product theaters, and sponsorship opportunities.
• Coordinate with Legal, Compliance, Finance, vendors, and conference organizations to manage approvals, deadlines, and deliverables.
• Track conference spending, contracts, activities, and post-conference metrics.
• Speaker Bureau
• Support speaker bureau operations, speaker training, and management of the HLX speaker portal process.
• Work with Legal and Compliance to triage speaker bureau exemption and escalation process according to Axsome policy.
• Field Team Support
• Serve as a primary operational resource for Field Teams and leadership.
• Support sponsorships and membership requests, including contracting and payment processing.
• Maintain organized trackers, resources, and communications to provide visibility into conference and speaker bureau activities.
• Additional responsibilities as assigned.

Requirements & Tech Stack

• Bachelor's degree in marketing, Business, Communications, or related field.
• 0-2 years of relevant experience.
• A proactive, creative, and entrepreneurial approach to managing cross-functional partnerships.
• Strong attention to detail, organization, and time management skills.
• Ability to multitask and manage multiple projects, priorities, and deadlines simultaneously.
• Comfortable working independently and adapting quickly in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to collaborate across cross-functional teams and external partners.
• Proficiency with Microsoft Office, Teams, SharePoint, and project management tools such as Monday.com.
• Ability to work on site Monday, Tuesday & Thursday.

CNS disease expertise and/or experience is a plus.