Accounts & Finance Executive

About the Role

We are looking for a detail-oriented and proactive Accounts & Finance Executive to manage the company's day-to-day finance and accounting operations. This is an excellent opportunity for a commerce graduate or someone with initial experience at a CA firm to gain hands-on exposure to the finance operations of a growing technology company.

Key Responsibilities

Bookkeeping & Accounting

• Maintain day-to-day accounting entries and financial records.
• Record sales invoices, purchase bills, expenses, and other financial transactions.
• Maintain proper documentation of invoices, receipts, and payment vouchers.
• Perform regular bank reconciliation and ledger reconciliation.
• Ensure accounting records are updated monthly rather than accumulated for half-yearly processing.
• Maintain expense records and support monthly financial reporting.

GST & Taxation Coordination

• Coordinate with the external CA for monthly GST-related activities.
• Reconcile sales invoices with GSTR-1 and GSTR-3B returns.
• Verify GSTR-2B against purchase records and identify missing input tax credit (ITC).
• Follow up with vendors for missing GST invoices and incorrect GST filings.
• Track GST discrepancies and ensure timely resolution.
• Maintain GST reconciliation reports and filing status.
• Coordinate for TDS-related documentation, deductions, and reconciliations.

Customer Invoicing & Payment Follow-ups

• Coordinate with HR and relevant internal teams to ensure timely generation of customer invoices.
• Maintain a record of all invoices raised, including invoice dates, due dates, and payment status.
• Track outstanding receivables and maintain an ageing report.
• Follow up with customers for overdue payments through email and phone.
• Coordinate with the sales and delivery teams to resolve invoice-related queries.
• Ensure timely submission of invoices to customers and their finance departments.
• Escalate delayed payments and long-pending receivables to management.

Vendor Payments & Accounts Payable

• Maintain records of vendor invoices and outstanding payments.
• Track vendor payment due dates and prepare payment schedules.
• Coordinate with relevant departments for invoice approvals.
• Follow up internally for pending payment approvals.
• Maintain records of payments made and outstanding liabilities.
• Ensure proper documentation of vendor bills and payment receipts.

Coordination with External CA & Internal Teams

• Act as the primary point of contact between the company and its external CA.
• Share accounting data, invoices, bank statements, and supporting documents with the CA on time.
• Follow up with the CA for monthly bookkeeping, GST returns, TDS returns, and other compliance-related activities.
• Coordinate with HR for employee-related invoices, reimbursements, and expense records.
• Maintain a monthly compliance calendar and ensure deadlines are not missed.
• Highlight accounting discrepancies, missing documents, and compliance issues to management.

Requirements & Tech Stack

• B.Com / BBA (Finance) / M.Com or equivalent qualification.
• 6 Months to 2 years of experience in accounting, preferably with a Chartered Accountant firm.
• Basic understanding of accounting principles, GST, and TDS.
• Familiarity with Tally, Zoho Books, or other accounting software.
• Good working knowledge of MS Excel / Google Sheets.

Qualifications

• Good communication skills for coordinating with customers, vendors, CA, and internal teams.
• Strong follow-up skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Preferred: Candidates who have completed an internship or worked for 6 months with a CA firm.
• Preferred: Candidates pursuing CA Inter or CMA Inter.
• Preferred: Candidates who have practical exposure to GST reconciliation, bookkeeping, and bank reconciliation.