Purchase Assistant

Key Responsibilities

• Purchase Order Management
• Prepare and maintain purchase orders for all materials required for production.
• Maintain a tracker of all materials ordered, including quantities, rates, suppliers, and order dates.
• Record pending, partially received, and fully received orders.
• Supplier Follow-up
• Regularly follow up with suppliers regarding order status and dispatch schedules.
• Confirm expected delivery dates for every purchase order.
• Track when each material is scheduled to arrive at the factory.
• Follow up on delayed deliveries and inform the Purchase Manager of any potential production impact.
• Material Receipt & Challan Management
• Collect and maintain supplier delivery challans and related documents.
• Coordinate with the Stores Department to verify materials received against purchase orders and delivery challans.
• Record actual receipt dates and quantities received.
• Track pending quantities and report shortages, excess supplies, or discrepancies.
• Material Tracking
• Maintain an updated record of all materials ordered, received, and pending.
• Track leather, linings, zippers, buckles, metal fittings, threads, adhesives, edge paints, packaging materials, and other production requirements.
• Highlight materials that are overdue or required urgently for production.

Requirements & Tech Stack

• Proficiency in MS Excel.

Qualifications

• Good follow-up and coordination skills.
• Basic knowledge of purchase orders, delivery challans, and material tracking.
• Attention to detail and timely reporting.
• Experience in manufacturing procurement is preferred.