Finance & Accounts Staff

Position Information

• Position: Account and Finance Staff
• Department: Finance & Accounting
• Company: SNG FREIGHT PVT. LTD.
• Reports To: Finance Manager / Management

Job Purpose

To support the company's daily finance and accounting activities by ensuring that all payment, billing, collection, reconciliation, and financial documentation processes are handled accurately, timely, and in accordance with company policies, procedures, and applicable regulations.

Key Responsibilities

• Accounts Payable & Payment

• Prepare and process payment requests based on approved company procedures.

• Review and verify vendor invoices, quotations, purchase orders, receipts, and other supporting documents before payment processing.

• Ensure that invoices and payment requests have the appropriate approvals and supporting documentation.

• Process accounts payable transactions accurately and within the agreed payment schedule.

• Monitor vendor balances and outstanding payables.

• Coordinate with vendors regarding invoice discrepancies, payment status, and outstanding documentation.

• Maintain proper records of all payments and supporting documents.

• Accounts Receivable & Customer Billing

• Prepare and issue invoices to customers based on approved rates, quotations, contracts, and supporting operational documents.

• Process and maintain accounts receivable records accurately.

• Monitor customer outstanding balances and payment due dates.

• Follow up with customers regarding overdue invoices and outstanding payments.

• Coordinate with the Sales and Operations teams to resolve billing discrepancies and ensure timely invoicing.

• Maintain updated records of customer receivables and collection status.

• Assist in preparing regular accounts receivable aging reports.

• Bank & Cash Management

• Perform daily bank reconciliation and cash reconciliation.

• Verify bank transactions against accounting records and supporting documents.

• Monitor daily cash and bank balances.

• Identify and follow up on any discrepancies between bank statements, cash records, and accounting records.

• Maintain proper documentation for bank transactions, transfers, deposits, and other financial activities.

• Financial Records & Documentation

• Maintain and organize financial documents, including invoices, payment requests, receipts, bank documents, vouchers, and other supporting records.

• Ensure financial documents are properly filed and easily accessible for internal review, audit, and regulatory requirements.

• Maintain accurate and up-to-date financial records in the company's accounting system.

• Ensure proper documentation and filing of both payable and receivable transactions.

• Coordination & Communication

• Coordinate with vendors, customers, and internal departments regarding invoices, payments, collections, and other financial matters.

• Work closely with the Operations, Sales, and Commercial teams to ensure that financial transactions are properly supported by operational documents.

• Follow up with internal departments for missing or incomplete documents required for billing or payment processing.

• Communicate financial discrepancies or issues to the Finance Manager / Management in a timely manner.

• Accounting & Tax Support

• Assist in routine accounting activities and month-end closing processes as required.

• Support the preparation of financial reports and financial analysis.

• Assist in preparing documents and information required for tax reporting and compliance.

• Coordinate with external accountants, auditors, tax consultants, or other appointed parties when required.

• Ensure financial records and transactions are properly maintained to support tax and accounting compliance.

• Internal Control & Compliance

• Ensure all financial transactions are accurate, properly documented, authorized, and recorded.

• Follow company finance policies, procedures, approval limits, and internal controls.

• Verify that payments and financial transactions are supported by valid and complete documentation.

• Maintain confidentiality of company financial information and records.

• Report any unusual transactions, discrepancies, or potential financial risks to the Finance Manager / Management.

Reporting & Monitoring

The Finance Staff may be required to prepare or assist in preparing:

• Accounts Payable outstanding reports.
• Accounts Receivable aging reports.
• Customer outstanding and collection reports.
• Vendor outstanding reports.
• Daily bank and cash reconciliation reports.
• Payment status reports.
• Cash flow monitoring reports.
• Monthly finance and accounting reports.
• Other financial reports as requested by Management.

Key Performance Indicators (KPIs)

Performance will be evaluated based on, among others:

• Accuracy and timeliness of payment processing.
• Accuracy of customer billing and invoicing.
• Timely follow-up and collection of outstanding receivables.
• Accuracy of bank and cash reconciliation.
• Completeness and proper filing of financial documents.
• Compliance with company finance policies and procedures.
• Timely submission of required financial reports.
• Ability to identify and resolve financial discrepancies promptly.
• Proper coordination with vendors, customers, and internal departments.

Qualifications & Requirements

• Bachelor's degree in Finance, Accounting, or a related field.
• Minimum 02 years of relevant experience in Finance/Accounting.
• Experience in freight forwarding, logistics, shipping, or NVOCC companies is preferred.
• Good understanding of Accounts Payable, Accounts Receivable, invoicing, payment processing, and bank reconciliation.
• Good knowledge of Microsoft Excel and accounting software.
• Good numerical and analytical skills.
• Detail-oriented, organized, and able to work with deadlines.
• Good communication and coordination skills.
• Able to maintain confidentiality of financial and company information.
• Knowledge of Indian accounting and tax requirements is an advantage.

General Responsibilities

• Perform other finance and accounting-related duties as assigned by the Finance Manager or Management.
• Provide support to other departments when required for finance-related matters.
• Maintain professional relationships with customers, vendors, banks, auditors, and other business partners.
• Ensure all assigned responsibilities are completed accurately and within the required timeline.