HR Coordinator/HR Associate

About the Role

The University of Iowa Health Care is seeking an HR Coordinator/HR Associate for the division of Environmental Services. This role will support leadership and employees by providing HR advice, guidance, and performing HR transactions related to recruitment, compliance, recognition, access, and record-keeping.

Key Responsibilities

• Coordinate recruitment activities for P&S, SEIU, and merit positions.
• Prepare and submit requisitions in OTAC.
• Complete external advertising, rate applicants, and recommend candidates for interviews.
• Conduct phone and in-person interviews as needed.
• Submit/review reference requests and prepare offer letters.
• Assist candidates through the hiring process.
• Assist managers and leaders with job description development.
• Recommend job classification and staffing strategy.
• Assist with the completion of hiring board request forms.
• Coordinate new hire onboarding to ensure staff have necessary equipment and system access.
• Support staff engagement initiatives.
• Serve as an ELMS controller and assist departments with daily payroll needs.
• Review and audit timecards for assigned divisions/units.
• Ensure compliance with FLSA, University policies, and collective bargaining agreements.
• Identify leave that may qualify as FMLA and work with the HR Manager.
• Review and address critical exceptions in ELMS.
• Provide advice and guidance to managers/directors on job design, classification, staff attendance concerns, employee disputes/complaints, performance management issues, and requests for reasonable accommodations.
• Provide information and guidance on HR policies and procedures, state and federal regulations/laws, Merit Rules, and union contracts.
• Communicate with staff and leadership to provide basic ‘how-to’ instructions and guidance on policies and practices (e.g., payroll applications, compliance issues, employment inquiries).
• Assist in distributing and communicating HR updates to department leadership.
• Identify opportunities to improve systems and processes, achieve efficiencies, and/or improve service delivery.
• Run HR reports as needed and follow up to ensure compliance.
• Take action to ensure compliance with laws, University policies, and departmental expectations.
• Follow up with assigned divisions/units to address outstanding compliance requirements.
• Collaborate with HR Manager, Senior HR Director, and UHR Immigration Services regarding immigration documentation.
• Follow up on all immigration documentation to ensure compliance by verifying visa and passport, and review past immigration documentation when appropriate.
• Monitor training compliance and inform supervisors of status.
• Update information in the CQ system as appropriate.
• Maintain department HR Guidelines manual, department org chart, and phone list.

Requirements & Tech Stack

• Microsoft Office
• OTAC
• ELMS
• FLSA
• FMLA
• Merit Rules
• CQ
• HRIS
• ERMA

Qualifications

HR Coordinator Qualifications

• Bachelors degree in Human Resources Management or Business Administration or a related field.
• Or an equivalent combination of education and experience.
• Minimum one year recent (within the last 5 years) human resources experience.
• Demonstrated excellent verbal and written communication and interpersonal skills.
• Demonstrated proficiency with Microsoft Office and computer software applications.
• Knowledge of state and federal regulations affecting human resources.
• Strong organizational and analytical skills with attention to detail.

HR Associate Qualifications

• Minimum of 6 months human resources experience.
• Demonstrated excellent verbal and written communication and interpersonal skills.
• Demonstrated proficiency with Microsoft Office and computer software applications.
• Strong organizational and analytical skills with attention to detail.

Desired Qualifications (Applicable to both classifications)

• Experience with human resources practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative human resources functions.
• Ability to be organized, flexible, and multi-task in a high volume and fast-paced environment.
• For HR Associate: Knowledge of state and federal regulations affecting human resources.
• For HR Coordinator: Experience working with UI Health Care HR Systems such as Compliance & Qualifications (CQ), ELMS, ERMA, HRIS, etc.
• For HR Coordinator: Knowledge of University of Iowa Health Care’s policies, procedures, and regulations.

Additional Information

• Classification Title: HR Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time, Monday - Friday, 8:00 am - 4:30 pm
• Work Modality Options: On Campus
• Pay Level: HR Coordinator 3B, HR Associate 2B
• Position is 100% time.
• This position is not eligible for university sponsorship for employment authorization.
• Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.
• Job openings are posted for a minimum of 14 calendar days and may be removed and filled any time after the minimum posting period.

Application Details

• Applicants must upload a Resume and Cover Letter to be considered for an interview.
• Specify in your application which classification you wish to be considered for (HR Associate, HR Coordinator, or both).
• Contact: [email protected] with any questions.