Accounting Assistant

About the Role

This is an entry-level office position providing administrative support across accounting, collections, and general business functions, with a primary focus on billing and accounts receivable. The role works closely with the Accounting Manager and project teams.

Key Responsibilities

• Prepare, submit, and track waiver requests; resolve any issues preventing timely issuance.
• Email or mail monthly statements and invoice copies to customers upon request.
• Scan and send pay applications to general contractors, and file paid applications appropriately.
• Support collection efforts by coordinating with project managers and project accountants to follow up on past-due invoices.
• Apply customer payments and assist with maintaining cash receipts spreadsheets and cash sales records.
• Process customer credit card payments and perform monthly credit card reconciliations.
• Support daily administrative tasks including documentation, data entry, and internal communications.
• Provide receptionist support as needed, including answering phones and greeting visitors.
• Perform other related duties and special projects as assigned.

Requirements & Tech Stack

• Microsoft Excel
• Microsoft Word

Qualifications

• High school diploma or equivalent.
• Some college coursework in business or accounting preferred.
• Basic understanding of accounting and collections processes.
• Strong written and verbal communication skills.
• High attention to detail, accuracy, and ability to meet deadlines.
• Customer service mindset with professionalism in all interactions.
• Self-motivated and well-organized with the ability to prioritize and multitask effectively.