Program Manager in the School of Sciences

Woxsen University

Key Responsibilities

Program Development and Implementation

• Develop and oversee curriculum for various programs to ensure current content that meets academic standards.
• Organize milestone-based events like the SIP presentation calendar and oversee their implementation.
• Act as a liaison with the Bridge Office for any issues.
• Conduct initial discussions with students facing academic challenges in results and attendance.
• Lead the Orientation Program according to the plan devised by the Dean and Program Director.

Course Scheduling

• Plan and coordinate course schedules each semester, ensuring a balanced offering that meets the needs of students and faculty.

Accreditation

• Ensure all programs meet accreditation standards set by relevant educational bodies.

Timetable and Office Coordination

• Manage timetable and office coordination with the Bridge Office.
• Monitor the ERP system to ensure accurate and updated data inputs.

Faculty Coordination

• Coordinate faculty for departmental programs and provide necessary updates when required.
• Allocate resources such as classroom requirements, student project work, feedback mechanisms, attendance issues, and other administrative needs (requiring coordination with Bridge Office and IT department).
• Report to the Dean or relevant faculty to ensure smooth activities aligned with the curriculum, while addressing the needs of other employees.

Student Support and Engagement

• Monitor students' ERP activities, attendance reports, and feedback mechanisms regularly.
• Report findings to the Dean or relevant faculty.
• Communicate exam updates and marks to students, and address basic queries from parents regarding student support and monitoring.
• Manage permission-related issues with security and report them to the Dean or faculty in charge.
• Develop and execute strategies to attract and retain students.
• Participate in outreach programs, open houses, and recruitment activities.
• Ensure student attendance and participation in events such as Foreign Faculty Sessions, Guest Sessions, Expos, etc.
• Coordinate with the Research department to ensure research requirements of the degree programs are met, supporting students through collaboration.
• Supervise the provision of student support services, including career counselling, internship coordination, and placement initiatives.
• Ensure seamless integration with various departments to optimize operations and enhance overall performance.

Resource Management

• Ensure laboratories, classrooms, and facilities are adequately equipped and maintained.
• Oversee equipment and material procurement.
• Draft proposals, oversee reporting obligations for awarded grants, evaluate and submit detailed reports on laboratory equipment.
• Computer and network connection requirements vary based on department-specific needs.

Strategic Planning and Policy Formulation

• Manage IQAC, Course Files, and Grid Operations.
• Develop and implement policies and procedures to optimize program operations, ensuring compliance with institutional and regulatory standards.
• Foster a culture of continuous improvement, advocating for the integration of advanced technologies and innovative teaching methods.

Collaboration and Partnership Building

• Coordinate with other departments to schedule faculty and student availability during events or campus programs.
• Monitor student participation and deliver relevant reports to the reporting authority.
• Engage with the local community and educational institutions.
• Promote outreach programs and partnerships that enhance the school’s visibility and reputation.

Data Management

• Gather data on program performance, student outcomes, and faculty activities.
• Verify required data from the ERP portal and admission office to ensure timely completion of payments and other student activities.
• Prepare accurate reports for the Dean, university administration, and accrediting bodies.
• Ensure all necessary documentation is submitted on time.
• Implement systems to gather feedback from students and faculty.
• Use feedback to make informed improvements to programs and services.

Requirements & Tech Stack

• ERP system
• Bridge Office (liaison)
• IT department (coordination)
• Research department (coordination)

Qualifications

• No specific qualifications are explicitly listed in the provided text.