Program Coordinator I (Recruitment Coordinator)

Key Responsibilities

• Coordinate student recruitment and enrollment activities for the Graduate School of Biomedical Sciences (GSBS) doctoral and masters programs.
• Coordinate recruitment fair participation and on-campus recruitment events for Biomedical Science/Neuroscience PhD programs and Master of Biomedical Science, Master of Biomedical Data Science and AI, and Master of Genetic Counseling.
• Facilitate the updating of recruitment materials with Communications and Marketing.
• Maintain the inventory of recruitment materials.
• Undertake domestic travel to fairs, conferences, colleges & universities to meet with prospective applicants and faculty/advisors, providing information on GSBS degree programs.
• Ensure prospective student tracking and engagement using institutional CRM and other recruitment platforms and tools.
• Facilitate GSBS faculty and student participation at recruitment events and provide relevant event information.
• Coordinate the registration process for off-campus recruitment events (conferences, graduate school fairs, college visits).
• Organize on-site recruitment events and student group visits from targeted colleges and universities.
• Organize virtual recruitment activities, including applicant information sessions, accepted student information sessions, financial aid sessions, and international student sessions.
• Assist in the management of the prospective student database for all programs.
• Coordinate with Student Affairs and Enrollment Services on communications to accepted students.
• Perform additional duties as assigned.

Requirements & Tech Stack

• Bachelor’s degree required.
• Minimum two years of work experience in recruitment, admissions, or enrollment within a college or university setting.
• Graduate or professional school experience preferred.
• Excellent written and oral communication skills.
• Strong technology skills, including Word, Excel, PowerPoint, Outlook.