Human Resources Admin, Contract

About the Role

This is a 12-month contract position with no guarantee of extension or conversion.

Key Responsibilities

• Workforce Data Update & Process Tracking
• Maintain and update people-related data to reflect current progress.
• Ensure personnel records consistently match actual conditions.
• Overseas Assignment Procedure Tracking
• Manage end-to-end tracking of employee extensions and repatriation processes.
• Promptly notify all stakeholders of any changes in personnel status.
• Proactively communicate with managers and employees to remind managers and respective HRBPs of pending approvals.
• Provide clear updates on current approval statuses and estimated timelines for subsequent process steps.
• Serve as the primary point of contact for employees undergoing extensions or repatriation.
• Address policy-based inquiries.
• Track internal job search progress.
• Coordinate with site HRBPs/People Partners to initiate necessary sign-off workflows.
• Coordinate administrative logistics for employee communication meetings, including scheduling, venue booking, pre-meeting equipment checks, and attendance tracking.
• Organizational Change & Approval Tracking
• Initiate and track organizational and personnel change approval flows.
• Proactively follow up with relevant managers and stakeholders to ensure sign-offs are completed accurately and on time.
• Load Bereavement Data
• Accurately process and load bereavement data into the system.
• Employment Verification (EV)
• Prepare, verify, and issue Employment Verification (EV) letters for current and former employees upon request.
• Send Employment Verification (EV) letters.

Requirements & Tech Stack

• Microsoft Excel (Advanced proficiency)
• Other Microsoft Office applications (Advanced proficiency)
• Microsoft Office Suite

Qualifications

• Associate degree.
• 0–3 years of progressive experience in workforce analytics or program management.
• Demonstrated capability in workforce reporting.
• Demonstrated capability in data analysis.
• Demonstrated capability in program/project tracking.
• Strong cross-functional coordination skills.
• Strong communication skills.
• Exceptional attention to detail.
• Commitment to data accuracy.
• Bilingual proficiency in English and Mandarin.
• Degree in Human Resources, Administration, or a related field preferred.

Work Location

• Phoenix, AZ.
• Full-time on-site presence is required.

Training Location

• Phoenix, AZ.

Travel

• Not required.