Live Event Production Assistant

About the Role

This is an exciting entry-level opportunity for someone interested in building a career in live event production. You will support the planning, coordination, and execution of live events of all sizes, gaining hands-on experience and learning from an experienced team. This position is primarily in-office in Columbus, Ohio, with opportunities to travel to event locations.

Key Responsibilities

• Pre-Production & Planning
• Participate in planning meetings and virtual calls.
• Assist with creating and maintaining production schedules, cue sheets, and show documentation.
• Help coordinate vendors, freelancers, crew, and equipment rental resources.
• Support the preparation and organization of materials for upcoming events.
• Administrative & Production Coordination
• Process and track purchase orders, timesheets, and production budget information.
• Maintain organized show files, production documents, and project records.
• Assist with post-event reporting, documentation, and deliverables.
• Learn and utilize Platform for production scheduling and asset tracking.
• On-Site Event Support
• Travel to event locations to assist with production logistics and crew coordination.
• Provide hands-on support with stage management, teleprompter operation, and general production responsibilities.
• Help ensure production schedules and show documentation are maintained throughout the event.
• Assist with collecting event materials, documentation, and post-production deliverables.
• Team Collaboration
• Work closely with Producers, Associate Producers, and Production Managers.
• Assist with sourcing talent, production crew, vendors, and show-related resources.
• Collaborate across departments to keep projects organized and on schedule.

Requirements & Tech Stack

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Familiarity with Keynote.
• Ability to learn and utilize Platform.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• A positive, team-oriented attitude with a willingness to take initiative.
• Strong problem-solving skills and adaptability to changing priorities.
• Valid driver's license.
• Ability to obtain a U.S. Passport and medical card, if required.
• Willingness to travel up to 30% and work evenings, nights, and weekends as event schedules require.
• Comfortable working in a collaborative, in-office environment.